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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 09
* 1.You must have one year of specialized experience equivalent to the next lower (GS-08) grade which has equipped you with the knowledge, skills, and abilities to perform successfully the duties of the position and/or you must meet the required educational requirements all grade level. Select the choice which best describes your experience and/or education:
  1. I have one full year of specialized experience equivalent to the GS-08 level as described in the vacancy announcement under specialized experience requirements.
  2. I have earned a Master`s (or equivalent graduate degree) or I have completed 2 years of progressively higher level graduate education leading to a Master`s or equivalent degree.
  3. I do not meet or exceed the 1 year of specialized experience as described in the vacancy announcement and/or I do not meet the education requirements as stated in 2 above.


* 2.From the list below select all those tasks you have performed to organize, control and file documents. (Check all that apply.)
  1. Used a pre-established, standardized document and records filing system.
  2. Established or revised a standardized document and records filing system that was adopted on an organization-wide basis.
  3. Archived and disposed of records in accordance with the employer’s policies and regulations.
  4. Logged and established routing and suspense dates for incoming correspondence.
  5. Utilized computer software for document management (storage, retrieval, distribution).
  6. None of the above


* 3.Select the types of office automation tools/systems you have utilized on a regular basis to maintain the efficiency of the office`s operations.
  1. Electronic Calendar (i.e. Microsoft Outlook, etc.)
  2. Tracking logs (Word, Excel or equivalent)
  3. Word processing (Microsoft Word or equivalent)
  4. Initiate actions in a Human Resources Information System (i.e. People Soft, Oracle, Federal Personnel and Payroll System)
  5. Automated travel manager system
  6. Automated procurement system to request items/services
  7. Electronic Time and Attendance record keeping
  8. Shared electronic folders
  9. None of the above


* 4.In which of the following computer applications are you competent:
  1. Spreadsheets (e.g. Excel)
  2. Databases (e.g. Access)
  3. Presentation (e.g. PowerPoint)
  4. Word processing (e.g. Word)
  5. ACES / TECS or any other agency database
  6. NCIC
  7. Autotrack
  8. State or local criminal justice databases
  9. Other
  10. None of the above


* 5.Choose the statements that best describe your experience in planning and organizing work. "Check all that apply"
  1. Coordinate and prioritize supervisor's appointment calendar.
  2. Plan, organize, and coordinate travel, appointments, meetings, conferences, and/or workshops.
  3. Work under pressure where fluctuating deadlines and priorities often occur.
  4. Establish and maintain subject matter files and organize and maintain other various technical publications.
  5. Organize the flow of clerical work processes in the office.
  6. None of the above.


* 6.Indicate the extent to which you have reviewed correspondence for proper format, conformance with instructions or manuals, grammar, typographical accuracy, attachments, and coordination.
  1. I have had no training or experience in performing this task.
  2. I have only reviewed correspondence for proper spelling and typographical accuracy.
  3. I have reviewed correspondence for proper format, conformance with instructions or manuals, grammar, typographical accuracy, attachments, and coordination.
  4. I have reviewed correspondence for proper content, as well as for proper format, conformance with instructions or manuals, grammar, typographical accuracy, attachments, and coordination.


* 7.Which of the following duties have you performed in handling/processing incoming office correspondence?
  1. Reviewed the correspondence to determine which items required the attention of your supervisor and which should be referred to other staff members
  2. Assigned responses to inquiries to the appropriate staff members
  3. Assigned suspense dates for responses to inquiries
  4. Followed up with staff to monitor compliance with suspense dates
  5. Reviewed completed correspondence for correct spelling, grammar, and punctuation
  6. Personally responded to non-technical, non-scientific inquiries
  7. None of the above


* 8.Choose the statement that demonstrates your ability to compose, proofread and edit written material.
  1. I have experience composing, proofreading and editing written materials for correct grammar and spelling.
  2. I have experience completing form letters with original paragraphs/sentences but do not edit written materials and do not proofread others' work.
  3. I do not have this experience as described above.


* 9.Select the statement that best describes your experience in locating and compiling information for reports/briefing.
  1. Gathers materials to be routed for information or to be distributed at recurring meetings.
  2. Compiles factual information from sources within assigned work area. Check indices of central systems for very specific information. Presents information in logical fashion.
  3. Collects, compiles, and retrieves information from various sources within an organization.
  4. Compiles relevant information and presents it in a logical format that allows for ease of interpretation by others.


* 10.Select the statement that best describes your experience in performing research and analyzing reference materials for interpreting statutes, regulations and/or policies.
  1. I have not had education, training, or experience administering, working with, or performing this task or function.
  2. I have had education or training administering, working with, or performing this task or function, but have not yet used it on the job.
  3. I have administered, worked with, or performed this task or function with close review and assistance from a supervisor, a senior employee, or a senior consultant.
  4. I have administered, worked with, or performed this task or function as a regular part of a job, even in unique or unusual situations. I do not require assistance or review by a supervisor, senior employee or senior consultant.


* 11.Please select any of the following you have performed as a regular and recurring part of your job assignments. Check all that apply
  1. Search files, documents or other sources for informational materials.
  2. Search for and locate records presumed lost or misplaced.
  3. Conduct personal inquiries or searches to obtain information from a number of different offices and personnel.
  4. Collect, prepare and format data from personal research.
  5. Prepare responses to inquiries from the general public (other than Freedom of Information Act - FOIA) regarding work operations and status of particular action items.
  6. Prepare responses to Congressional inquiries regarding work operations and status of particular action items.
  7. Prepare response to FOIA requests.
  8. Interpret and apply regulations dealing with records maintenance, storage, retrieval, retirement and destruction.
  9. None of the above.


* 12.Ability to extract and gather information from a variety of sources; researches specific aspects of projects and analyzes information gathered.
  1. I have no experience in this area.
  2. I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
  3. I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
  4. I am considered an expert in performing this task. I have supervised the performance of tasks in this area, or I am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.


* 13.Choose the statement that demonstrates your ability to communicate in person to obtain information related to the programs and operations of the office.
  1. I have experience with customer service in an office environment taking and relaying information, as well as receiving and answering detailed technical or administrative questions of customers and staff both in person and via the telephone.
  2. I have some experience with customer service in an office environment, both in person and on the telephone.
  3. I have worked as a receptionist and/or telephone operator.


* 14.I regularly compose written material where the audience consists of: Check all that apply
  1. Senior Executive Service Managers
  2. Office Supervisors and managers
  3. Regional managers
  4. External corporate supervisors or managers
  5. Special interest groups
  6. OIG, GAO auditors, Congressional members, OMB, and/or their staff members
  7. General public
  8. None of the above


* 15.Select the statement that best describes your highest level of day-to-day administrative office experience. This should be experience you have performed on a regular basis and be a significant description of your job duties.
  1. I independently handle routine activities in my assigned organization (i.e., answering phones, referring calls, and informing other employees about office procedures and requirements).
  2. I typically handle routine activities in my assigned organization (i.e., answering phone, referring calls, maintaining files, informing other employees about office procedures and requirements, and directing visitors or employees to appropriate office or person for assistance) and provide support on such matters as maintaining databases, correcting correspondence, and preparing reports.
  3. Under direction or guidance, I provide support on routine matters (i.e., answering phone, referring calls, maintaining files, directing visitors or employees to appropriate office or person for assistance) and day-to-day activities (i.e. answering requests, and preparing reports).
  4. I independently handle multiple activities and coordinate the work with other offices as required (i.e., answering phone calls and referring persons to appropriate subject matter personnel; completing reports for delinquent correspondence, preparing status reminders, insuring proper approvals/signatures, and following up on pending or required correspondence actions).
  5. None of the above


Grade: 10
* 1.You must have one year of specialized experience equivalent to the next lower grade (GS-09) which has equipped you with the knowledge, skills, and abilities to perform successfully the duties of the position. Select the choice which best describes your experience and/or education:
  1. I have one full year of specialized experience equivalent to the GS-09 level as described in the vacancy announcement under specialized experience requirements.
  2. I do not meet or exceed the 1 year of specialized experience as described in the vacancy announcement as stated above.


* 2.Select the types of office automation tools/systems you have utilized on a regular basis to maintain the efficiency of the office`s operations.
  1. Electronic Calendar (i.e. Microsoft Outlook, etc.)
  2. Tracking logs (Word, Excel or equivalent)
  3. Word processing (Microsoft Word or equivalent)
  4. Initiate actions in a Human Resources Information System (i.e. People Soft, Oracle, Federal Personnel and Payroll System)
  5. Automated travel manager system
  6. Automated procurement system to request items/services
  7. Electronic Time and Attendance record keeping
  8. Shared electronic folders
  9. None of the above


* 3.In which of the following computer applications are you competent:
  1. Spreadsheets (e.g. Excel)
  2. Databases (e.g. Access)
  3. Presentation (e.g. PowerPoint)
  4. Word processing (e.g. Word)
  5. ACES / TECS or any other agency database
  6. NCIC
  7. Autotrack
  8. State or local criminal justice databases
  9. Other
  10. None of the above


* 4.Choose the statements that best describe your experience in planning and organizing work. "Check all that apply"
  1. Coordinate and prioritize supervisor's appointment calendar.
  2. Plan, organize, and coordinate travel, appointments, meetings, conferences, and/or workshops.
  3. Work under pressure where fluctuating deadlines and priorities often occur.
  4. Establish and maintain subject matter files and organize and maintain other various technical publications.
  5. Organize the flow of clerical work processes in the office.
  6. None of the above.


* 5.Select the statement that best describes your highest level of day-to-day administrative office experience. This should be experience you have performed on a regular basis and be a significant description of your job duties.
  1. I independently handle routine activities in my assigned organization (i.e., answering phones, referring calls, and informing other employees about office procedures and requirements).
  2. I typically handle routine activities in my assigned organization (i.e., answering phone, referring calls, maintaining files, informing other employees about office procedures and requirements, and directing visitors or employees to appropriate office or person for assistance) and provide support on such matters as maintaining databases, correcting correspondence, and preparing reports.
  3. Under direction or guidance, I provide support on routine matters (i.e., answering phone, referring calls, maintaining files, directing visitors or employees to appropriate office or person for assistance) and day-to-day activities (i.e. answering requests, and preparing reports).
  4. I independently handle multiple activities and coordinate the work with other offices as required (i.e., answering phone calls and referring persons to appropriate subject matter personnel; completing reports for delinquent correspondence, preparing status reminders, insuring proper approvals/signatures, and following up on pending or required correspondence actions).
  5. None of the above


* 6.Which of the following duties have you performed in handling/processing incoming office correspondence?
  1. Reviewed the correspondence to determine which items required the attention of your supervisor and which should be referred to other staff members
  2. Assigned responses to inquiries to the appropriate staff members
  3. Assigned suspense dates for responses to inquiries
  4. Followed up with staff to monitor compliance with suspense dates
  5. Reviewed completed correspondence for correct spelling, grammar, and punctuation
  6. Personally responded to non-technical, non-scientific inquiries
  7. None of the above


* 7.Choose the statement that most closely represents your experience with correct grammar, spelling, punctuation, and required formats sufficient to compose, review and edit correspondence and reports.
  1. I have experience reviewing and correcting for proper grammar, spelling, punctuation and required formats, correspondence from staff in a division/department or equivalent and its subordinate organizations ascertaining that all necessary coordination of facts has been completed and is in accordance with established policy.
  2. I have experience reviewing for proper format, conformance with procedural instructions, grammar, typographical accuracy, and necessary attachments.
  3. I have experience ensuring conformance with regulations and special policies. I return correspondence and/or written materials to the originator for correction when not in conformance with known policies or correspondence regulations. I provide advice and instruction to subordinate offices through discussion with author to obtain a higher degree of compliance with general policies and correspondence regulations
  4. I do not have any experience as described in the choices above.


* 8.Choose the statement that demonstrates your ability to compose, proofread and edit written material.
  1. I have experience composing, proofreading and editing written materials for correct grammar and spelling.
  2. I have experience completing form letters with original paragraphs/sentences but do not edit written materials and do not proofread others' work.
  3. I do not have this experience as described above.


* 9.Select the statement that best describes your experience in locating and compiling information for reports/briefing.
  1. Gathers materials to be routed for information or to be distributed at recurring meetings.
  2. Compiles factual information from sources within assigned work area. Check indices of central systems for very specific information. Presents information in logical fashion.
  3. Collects, compiles, and retrieves information from various sources within an organization.
  4. Compiles relevant information and presents it in a logical format that allows for ease of interpretation by others.


* 10.Select the statement that best describes your experience in performing research and analyzing reference materials for interpreting statutes, regulations and/or policies.
  1. I have not had education, training, or experience administering, working with, or performing this task or function.
  2. I have had education or training administering, working with, or performing this task or function, but have not yet used it on the job.
  3. I have administered, worked with, or performed this task or function with close review and assistance from a supervisor, a senior employee, or a senior consultant.
  4. I have administered, worked with, or performed this task or function as a regular part of a job, even in unique or unusual situations. I do not require assistance or review by a supervisor, senior employee or senior consultant.


* 11.Please select any of the following you have performed as a regular and recurring part of your job assignments. Check all that apply
  1. Search files, documents or other sources for informational materials.
  2. Search for and locate records presumed lost or misplaced.
  3. Conduct personal inquiries or searches to obtain information from a number of different offices and personnel.
  4. Collect, prepare and format data from personal research.
  5. Prepare responses to inquiries from the general public (other than Freedom of Information Act - FOIA) regarding work operations and status of particular action items.
  6. Prepare responses to Congressional inquiries regarding work operations and status of particular action items.
  7. Prepare response to FOIA requests.
  8. Interpret and apply regulations dealing with records maintenance, storage, retrieval, retirement and destruction.
  9. None of the above.


* 12.Ability to extract and gather information from a variety of sources; researches specific aspects of projects and analyzes information gathered.
  1. I have no experience in this area.
  2. I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
  3. I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
  4. I am considered an expert in performing this task. I have supervised the performance of tasks in this area, or I am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.


* 13.Select the statement that best describes your experience utilizing databases to track and maintain correspondence, reports or other documents.
  1. I have no education, experience, or training in utilizing databases to track and maintain correspondence, reports or other documents.
  2. I have completed formal education or training in utilizing databases, but have not yet performed this task on a job.
  3. I have utilized databases to track and maintain correspondence, reports or other documents under close supervision by a supervisor, manager, or senior employee to ensure compliance with correct guidelines and procedures.
  4. I have utilized databases to track and maintain correspondence, reports or other documents as a regular and recurring part of a job, independently and usually without review by supervisor, manager, or senior employee
  5. I have independently and regularly utilized databases to maintain correspondence, reports or other documents as a major part of my job and I have trained others OR others have consulted me as an expert for assistance in performing this task.


* 14.Which of the following statements accurately describes your skill in written communication?
  1. I have not performed this task.
  2. I have experience in preparing written documents, such as transmittal memorandum and emails that covers routine issues, and recipients are usually within my immediate organization.
  3. I have experience in preparing written documents, such as reports and briefing papers, which cover routine issues with some complex elements, and recipients are usually officials within the agency.
  4. I have experience reviewing outgoing correspondence, reports, or other documents to identify inconsistencies, incompleteness, inaccuracies, or inappropriateness of content.
  5. I have experience preparing written documents, such as investigative reports, policy guidance, briefing papers, affidavits, and correspondence to external entities, which cover issues involving complex programs and require sensitivity to the views of my audience. Recipients are usually middle or senior management within or outside of the organization.


* 15.Select the choice(s) below that demonstrates your ability to communicate orally. Check all that apply.
  1. Experience as a receptionist or answering the telephone.
  2. Experience contacting others to obtain information.
  3. Experience servicing as a point of contact for other clerical personnel on procedural matters.
  4. Experience explaining non-technical information orally.
  5. Experience responding orally to inquiries or requests for information.
  6. Experience instructing others on procedural requirements of a job.
  7. Experience servicing as a liaison in which contact is made with a variety of individuals for the purpose of conveying information.
  8. None of the above.


Grade: All Grades
* 1.Federal Regulations state that all persons privileged to be employed in the Federal government, shall be reliable, trustworthy, of good conduct and character, and of complete and unswerving loyalty to the United States. Prior to appointment to an ATF position, you may be required to undergo a background investigation. The scope of the investigation will vary, depending upon the position. Are you willing to submit to this background investigation process?
  1. Yes
  2. No


* 2.The background investigation may consist of a review of your past and present claims of education; a review of your past and present employment records; a review of your financial and criminal history; a review of your past and present involvement/use of drugs and alcohol; and extensive interviews with former and current supervisors, colleagues, neighbors, friends, professors, etc. Are you willing to provide written authorization for release of this personal information?
  1. Yes
  2. No


* 3.The Department of Justice requires that you provide proof that for 3 out of the last 5 years you have resided in the United States, worked for the United States in a foreign country in a Federal or U.S. military capacity for 3 out of the last 5 years, and/or been a dependent of a Federal or U.S. military employee in a foreign country for 3 out of the last 5 years. Are you able to provide sufficient documentation to meet this residency requirement?
  1. Yes
  2. No


* 4.You will be required to complete and sign a “Drug Use Questionnaire”. This questionnaire addresses lifetime use of illegal drugs and narcotics (including circumstances, dates, associates, types/quantities of substances, locations used, and any law enforcement actions including arrests, convictions, and other court actions). It also addresses activities involving the sale of illegal drugs and abuse of prescription drugs. Are you willing to complete and sign the "Drug Use Questionnaire"?
  1. Yes
  2. No


* 5.Federal Regulations state that employees of the Federal government shall satisfy in good faith all just financial obligations, especially those imposed by law (e.g. court imposed judgments; Federal, state or local taxes; child support payments). You must be able to provide resolution of all delinquent just debt(s) by timely submission of proof of payment, proof of participation in a payment plan, or proof of legal remedy. If you have delinquent debt(s), can you provide proof of resolution?
  1. Yes
  2. No


* 6.Federal Regulations state that no ATF employee or his/her spouse or minor child shall have, directly or indirectly, any financial interest, including compensated employment, stock, or proprietary interest in the alcohol, tobacco, firearms or explosives industries. If you have a financial or proprietary interest in any of these industries, you may be required to relinquish it. Would you be willing to relinquish your interest?
  1. Yes
  2. No


* 7.Federal Regulations state that no ATF employee can hold a Federal Firearms License or Federal Explosives License or Permit. If you currently hold a Federal Firearms License or Federal Explosives License or Permit, would you be willing to relinquish your license/permit?
  1. Yes
  2. No


* 8.Federal Regulations require that all prospective employees to the Federal government present two forms of acceptable personal identification prior to being granted unescorted access to facilities and/or information technology systems. One identification document must be state or Federally-issued and contain a photograph. Are you able to provide this required identification?
  1. Yes
  2. No


* 9.How did you hear about this vacancy?
  1. ATF Website
  2. USAJOBS
  3. ATF Office or Recruiter
  4. Magazine Ad
  5. Other (Recruitment event, Job/Career Fair, etc)


Please be sure to allow yourself adequate time to apply for this vacancy. We recommend that you review the questions for this announcement before you start the application process. The system will not save your responses unless you finish all of the questions for the specific grade level for which you are applying. If you wish to save your answers and return to your application at a later time, then you must respond to all of the questions for the specific grade level.

HOW TO SAVE YOUR ANSWERS: CareerConnector only saves responses on a screen-by-screen basis. What does that mean? Each time you reach AND select a "Continue" or "Finish" button at the bottom of the page, the system saves the answers on that screen. All questions up to that button must have an answer, or an error message will be created. WHAT IF YOU EXIT THE APPLICATION AND DON'T ANSWER ALL OF THE QUESTIONS BEFORE THE "CONTINUE" OR "FINISH" BUTTON? Those answers on that screen will not be saved!!

REMINDER - YOUR RESUME MUST BE ESTABLISHED IN YOUR ACCOUNT. YOUR APPLICATION WILL BE RATED AS INELIGIBLE IF YOU HAVE NOT SET UP YOUR RESUME IN YOUR ACCOUNT. YOU MUST ESTABLISH IT BEFORE THE JOB ANNOUNCEMENT CLOSES.

This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, or disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001). Applicants who provide inaccurate information within the application process (i.e., performance, awards, etc.) may be removed from future consideration under this vacancy.

* 10.Federal law states that it is illegal for a person who has been convicted of a misdemeanor crime of domestic violence or who has a qualifying order of protection against him/her to possess a firearm or ammunition. The law also prohibits these persons from shipping, transporting, or receiving firearms and/or ammunition. Can you legally possess, transport, ship, and receive firearms and ammunition?
  1. Yes
  2. No


* 11.Federal law prohibits the possession of firearms, ammunition, and explosives by a person who has been convicted of a crime punishable by a term of imprisonment exceeding one year. Can you legally possess a firearm, ammunition, and explosives?
  1. Yes
  2. No


* 12.Federal law prohibits the possession of firearms, ammunition, and explosives by a person who is a fugitive from justice; is an unlawful user of a controlled substance; has been adjudicated as a mental defective or committed to a mental institution; is an illegal alien or non-immigrant alien; has been discharged from the military under dishonorable conditions; or has renounced his/her U.S. citizenship. Can you legally possess a firearm, ammunition, and explosives?
  1. Yes
  2. No


* 13.Federal law prohibits the receipt of firearms and ammunition, and the receipt or possession of explosives by a person who is under indictment for a crime punishable by a term of imprisonment exceeding one year. Can you legally receive firearms and ammunition? Can you legally receive and possess explosives?
  1. Yes
  2. No






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).