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Vacancy Details


About

Announcement Number:
19-DO-5-X
Hiring Agency:
Departmental Offices (DO)
Position Title:
Administrative Support Specialist
Open Period:
10/30/2018 - 11/13/2018

Format MM/DD/YYYY

Series/Grade:
GS - 0301 11/12
Salary:
USD $68,036 - USD $106,012
Work Schedule:
Full-time - Excepted
Promotion Potential:
GS-12
Duty Location(s):
1 Vacancy in

Vienna, VA, US
Telework Eligible:
Yes
For More Info:
Applicant Call Center
304-480-7300
doinquiries@fiscal.treasury.gov

Overview

Hiring Path:
• Open to the public
• Veterans
Who May Apply/Clarification From the Agency:
U.S. citizens or U.S. Nationals; no prior Federal experience is required.
Security Clearance Required:
Top Secret/SCI
Appointment Type
Permanent
Appointment Type Details:
Full-time
Marketing Statement:
The U.S. Department of the Treasury has a distinguished history dating back to the founding of our nation. As the steward of U.S. economic and financial systems, Treasury is a major and influential leader in today's global economy. We have over 100,000 employees across the country and around the world and we celebrate each individual’s identities and experiences. Our core value of inclusive diversity encourages our employees to be themselves and innovate from their unique perspectives. Come Join the Department of the Treasury and Invest in Tomorrow.
Summary:

The purpose of this position is to serve as an Administrative Support Specialist, reporting to Team Chiefs in the Office of Intelligence & Analysis, part of the Office of Terrorism and Financial Intelligence. 

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

As an Administrative Support Specialist, you will:



  • Reviewing and analyzing all papers (including reports, memoranda, briefing papers, and other papers of a substantive nature) submitted to management.

  • Making travel arrangements for management.

  • Drafting, typing, and preparing correspondence for signature of TFI and OIA leadership, ensuring that documents have correct punctuation, spelling, grammar, format and style. 

  • Making arrangements for meetings and conferences, including scheduling meetings and handling all logistics such as building access, clearance verification, conference room reservation, sending invitations, and escorting guests. 

  • Tracking and reviewing progress of assigned programs and correspondence and identifies and resolves related problems, assuring completion of assignments in keeping with the OIA’s Team Chiefs’ guidance, and presenting the views and opinions of OIA’s Team Chiefs and Leaders on office policy issues and administrative management. 

Qualifications and Evaluations

Requirements:

The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.

Key Requirements:
  • Please refer to "Conditions of Employment."
  • Click "Print Preview" to review the entire announcement before applying.
  • Must be U.S. Citizens or U.S. Nationals
  • Education Requirements:
    Evaluations:

    Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a “not qualified” determination.

    Rating: Your application will be evaluated in the following areas:  Technical and Communication. Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories, A, B, or C depending on your responses to the online questions, regarding your experience, education, and training related to this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.


    Although the veteran's preference requirements of Title 5 do not apply to this Title 50 appointment authority, it is OIA's policy that meeting the "veterans' preference" criteria ("preference-eligible") shall be considered a positive factor in OIA's selection process. In all cases, preference-eligibles on the certificate(s) will be considered. However, preference-eligibles do not "float" to the top of the list of referred candidates nor have extra points added to any numerical score, and selection of a non-preference-eligible does not require "passover" procedures.


    Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.

    Qualifications:

    Specialized experience:  For the GS-12, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-11 grade level in the Federal service. Specialized experience for this position includes: 



    • Performing administrative duties such as planning, development, evaluation and decision-making to support program initiatives; AND

    • Reviewing and analyzing reports, memoranda, and other substantive documents submitted to management; AND

    • Planning and coordinating meetings for supervisors.


    Specialized experience:  For the GS-11, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal service. Specialized experience for this position includes: 



    • Planning and developing in support of administrative or operational aspects of a program; AND

    • Providing recommendations for improvement; AND

    • Drafting communications, including reports and briefings, for management.


    OR You may substitute education for specialized experience as follows: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

    OR
    You may qualify by a combination of successfully completed graduate level education and specialized experience. Only graduate level education in excess of the first 2 years may be combined with experience. Only graduate level education in excess of the first 36 semester hours (54 quarter hours) may be combined to be considered for qualifying education.

    Benefits and Other Info

    Benefits:
    Agency Benefits:

    Our comprehensive benefits are very generous.  Our benefits package includes:               

    - Challenging work, opportunities for advancement, competitive salaries, bonuses and incentive awards.
    - Ten paid holidays, 13 days of sick leave, and 13 to 26 days of vacation time each year.
    - Access to insurance programs that may be continued after you retire.
    - A wide choice of health insurance plans, coverage for pre-existing conditions, and no waiting periods. We pay a substantial amount (up to 75%) of the health insurance premiums.
    - A retirement program which includes employer-matching contributions.
    - Learn more about Federal benefits programs at: https://help.usajobs.gov/index.php/Pay_and_Benefits

    Other Information:

    - We may select from this announcement or any other source to fill one or more vacancies. 
    - Relocation expenses will not be paid.
    - This is a non-bargaining unit position.


    CONDITIONS OF EMPLOYMENT


    - A one year trial period may be required.
    - Must have, or be able to obtain and maintain, a Top Secret security clearance based on a Single Scope Background Investigation (SSBI).
    - Must be eligible for Sensitive Compartmented Information (SCI) access.
    - Must successfully complete a background investigation.
    - Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
    - If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
    - Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
    - Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9.  Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.

    How to Apply

    How to Apply:
    DO has partnered with the Treasury's Bureau of the Fiscal Service to provide certain personnel services to its organization.  Fiscal Service's responsibilities include advertising vacancies, accepting and handling applications, and extending job offers.

    The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 5:00 p.m. ET, Monday - Friday).  If applying online poses a hardship, please contact us by noon ET on the announcement's closing date. 

    DO provides reasonable accommodation to applicants with disabilities on a case-by-case basis.  Please contact us if you require this for any part of the application and hiring process.
     
    To begin, either click the “Create a New Account” button and follow the prompts to register or if you previously registered, click the "Apply Online" button and follow the prompts.
     
    You will be re-directed to DO's CareerConnector system to complete your application process; answer the online questions, and submit all required documents. (To submit supporting documents, click one of the available options; Upload; Fax; or Reuse existing documents.  To protect your privacy, we suggest you first remove your SSN). Also, go to “My Account” to view and update your information, as necessary.

    To complete, you must click the “Finish” button located at the bottom of the “Application Review” page.

    To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.

    To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

    If you are experiencing system issues with your application, please contact the CareerConnector Help Desk at careerconnectorhelp@treasury.gov and/or the USAJOBS Help Desk.
    Required Documents:

    A complete application includes 1. A resume, 2. Vacancy question responses, and 3. Submission of any required documents.  Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).  Any required documents should be submitted at the time that you apply as documents will not be accepted after the vacancy closes.

    All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing.  (Cover letters are optional.)  To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your resume.  We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view resume tips.

    VETERANS' PREFERENCE DOCUMENTATION: If you are claiming veterans' preference, please see applicant guide for required documentation. In order to be considered for veterans preference, you must submit all required documentation as outlined in the applicant guide.

    EDUCATION DOCUMENTATION: You are not required to submit transcripts for this initial phase of the application process. Candidates will be referred for consideration based on their self-certification. If you are selected for a position which has a positive education requirement (as described in the vacancy announcement) and/or you are qualifying solely on your education, you will be required to submit official transcripts verifying your qualifications prior to a job offer being issued.

    A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.

    If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency, if you are selected. Refer to the OPM instructions.

    Next Steps:
    1. Login to your USAJOBS account, select the "Applications" section and click on the vacancy you would like to view and have already applied for.

    2. Under "application status," click "additional application information" and you will be taken to the CareerConnector website where you can check your application status.  The "additional application information" link may not be available if your application status says "Unavailable." This indicates that your application is not complete.

    If the "additional application information" link is not available and the vacancy is still open, you can click on the job announcement and "Update Application" to be taken back to the CareerConnector portion of the application.

    Please notify us if your contact information changes after the closing date of the announcement.  Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.