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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 10
* 1.GS-10 - Choose one answer that best describes your experience.
  1. I possess at least one year of specialized experience equivalent to the GS-9 grade level in the Federal service performing work related to the duties of the position described in the vacancy announcement.
  2. I do not meet the requirement as described above.

Grade: All Grades
* 1.Which Microsoft applications have you used to create a new document?
  1. MS Word
  2. MS Excel
  3. MS Access
  4. MS PowerPoint
  5. MS Outlook
  6. None of the above

* 2.Which materials have you developed for a meeting or conference?
  1. Agendas
  2. Presentation handouts or outlines
  3. Formal presentation notes
  4. Talking points
  5. Programs
  6. Brochures
  7. None of the above

* 3.Select the actions you have taken related to the maintenance of your supervisor`s calendar.
  1. Refer all requests for appointments to the supervisor to do his or her own scheduling
  2. Contact parties to confirm or reschedule supervisor`s appointments
  3. Independently scheduling most of supervisor`s appointments
  4. Notify the supervisor of pending appointments
  5. None of the above

* 4.Select the tasks you have performed to organize, control, and file documents.
  1. Archived and disposed of records in accordance with the employer's policies and regulations.
  2. Established a document filing system for your own use.
  3. Used a pre-established, standardized document and records filing system.
  4. Organized a body of correspondence and/or documents in proper sequence to facilitate review by other parties.
  5. Utilized computer software for document management (e.g., storage, retrieval, distribution).
  6. Established or revised a standardized document and records filing system that was adopted on an organization wide basis.
  7. Logged and established routing and suspense dates for incoming correspondence.
  8. None of the above

* 5.I have professional experience screening and prioritizing incoming correspondence (both electronic and hard copy) and routing to the appropriate parties.
  1. True
  2. False

* 6.I have been responsible for maintaining complete or principle control over scheduling the appointments, meetings, business events and travel for persons assigned to the immediate office of the supervisor.
  1. Yes
  2. No

* 7.Have you used a computer program to update a work tracking system to monitor action items and office deadlines?
  1. Yes
  2. No

* 8.Which statements reflect your experience in delivering quality work products that meet your supervisor's priorities, objectives, and deadlines?
  1. I manage multiple tasks or assignments within a common time period.
  2. I negotiate deadlines, changes, and adjustments in priorities with my supervisor.
  3. I stay "on task" during periods of ambiguity and flux in the organization.
  4. I have provided advice to others to determine how best to use their time and how to re-prioritize their work when situations warrant.
  5. I adjust my use of time to meet changes in priorities, and meet the requirements of new or unexpected work.
  6. None of the above

* 9.Which activities have you performed when planning and executing meetings or conferences for others?
  1. Arranging social functions held for conference participants.
  2. Attending the meeting or conference to assist with logistics and the execution of the schedule.
  3. Greeting participants and answering their questions.
  4. Booking meeting facilities.
  5. Printing and distributing meeting or conference materials (e.g., handouts, programs).
  6. Arranging travel and securing authorizations for expense re-imbursements for attendees, speakers, or consultants.
  7. Arranging the necessary supplies and equipment that will be used.
  8. Notifying and reminding participants of the event.
  9. None of the above

* 10.Select the tasks you performed related to written communication.
  1. Composing formal correspondence using appropriate grammar, punctuation, and format.
  2. Drafting reports or sections of reports using appropriate grammar, punctuation, and format.
  3. Reviewing and editing formal correspondence or reports written by others (i.e., identifying format, grammar, or spelling errors).
  4. None of the above

* 11.During which methods of interaction have you expressed thoughts orally?
  1. Conferences
  2. Meetings
  3. One-on-One discussions
  4. Telephone inquiries
  5. Training
  6. Debates
  7. Negotiations

* 12.On a regular and recurring basis, have you determined the identity of visitors and the nature and purpose of their visit?
  1. Yes
  2. No

* 13.I have tracked and monitored completion of office assignments and prepared reports that evaluate results and document any trends.
  1. True
  2. False

* 14.Choose all the statements that relate to your experience in communicating in writing.
  1. I have prepared written presentations of factual data and information.
  2. I have prepared option papers or summary reports that include analysis and recommendations.
  3. I have produced written products which are given wide distribution within my agency or organization.
  4. I have written clear and effective correspondence or non-technical reports.
  5. I have written technical reports including data and findings.
  6. None of the above.

* 15.Select the items you have managed using information provided by other staff members.
  1. Telephone directories
  2. Requests for training
  3. Performance appraisal records
  4. None of the above

This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).