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Vacancy Details

Grade: 14

To be eligible for this position at this grade level, you must meet the requirements below.
You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-13 grade level in the Federal service. Specialized experience for this position includes demonstrated experience in planning, administering, and/or coordinating major records management activities. Your experience must demomstrate the ability to apply modern methods to plan, organize, prioritize and control work involving diverse records and information activities. At this level, your experience must be sufficient to identify problem trends, deal tactfully and persuasively with others in resolving issues, and developing approaches to resolving problems pertaining to competing priorities, resources and workload. Your experience must demonstrate electronic records expertise including, scheduling complex electronic management systems, directing a long range electronic records project, participating in the formulation of electronic records management policy, or providing on the job training related to the principles and practices of electronic records and information management. Your experience must also be sufficient to demonstrate expertise in managing textual records at an organization-wide level: Experience includes, records scheduling, offsite storage coordination, and formulation and delivery of records life cycle management training.
1 Which of the following is true about your experience? Answer to this question is required
  • I have at least one (1) year of specialized experience as described above.
  • I have less than one (1) year of full-time experience described above.
2 Which of the following contributions have you made to your workplace environment? Answer to this question is required
  • Developed records management training
  • Delivered records management training
  • Participated on working groups or task forces
  • Assigned by manager to train or mentor co-workers
  • Presented at a group or team meeting
  • Developed program policy or procedures
  • Created process guides, job aids, and/or standard operating procedures
  • Developed project plans
  • Scheduled records
  • Inventoried records and developed files plans
  • None of the above
3 Have you created or developed a recordkeeping process improvement or technique (e.g., developed a measures dashboard, established a virtual training program, designed a collaborative tool for sharing information, and/or automated a records management process)? Answer to this question is required
  • Yes, I have developed a process improvement or technique that was implemented at the organizational level.
  • Yes, I have developed a process improvement or technique that was implemented at the enterprise-wide level.
  • None of the above
4 What administration experience(s) do you have related to records management? Answer to this question is required
  • Prepared a cost/benefit analysis
  • Prepared an annual strategic program plan
  • Delegated work assignments
  • Planned organizational workload
  • Developed a staffing plan
  • Developed a communications plan
  • Developed a training plan
  • Wrote a statement of work
  • Managed or led a records management program team
  • Developed an operational review briefing
  • Wrote an annual report of activities
  • Participated in contract negotiations.
  • Developed records storage plans
  • None of the above
5 Which of the following best describes your experience interpreting and applying federal records management policies and procedures? Answer to this question is required
  • I have had training, but no on-the-job experience in interpreting and applying policies and procedures.
  • I have interpreted and applied policies and procedures on the job.
  • I have interpreted and applied policies and procedures on the job, and I am consulted by others to assist them in interpreting and applying policies and procedures.
  • None of the above.
6 Which of the following best describes your problem solving experience? Answer to this question is required
  • I have developed new or innovative solutions to identify problems when appropriate.
  • I have assembled findings and summarized results by preparing appropriate reports or documents.
  • I have developed new or innovative solutions to identify problems when appropriate, assembled findings, and summarized results by preparing appropriate reports or documents.
  • None of the above
7 In which of the following role(s) have you ensured accuracy of work in your organization? Answer to this question is required
  • Trusted Advisor to senior management
  • Subject Matter Expert
  • Edited documents prior to publication
  • Enlisted as Quality Reviewer on a project, working group, or task force
  • None of the above
8 Which of the following tasks have you performed in a professional environment? Answer to this question is required
  • Developed and managed multiple projects/programs
  • Established project/program priorities
  • Established milestone goals
  • Coordinated with others to meet goals
  • Formally monitored progress and outcomes
  • Made resource decisions for competing projects
  • Anticipated and resolved project/program related issues
  • Assigned responsibility for program/project deliverables
  • Assessed program results or project outcomes and made recommendations
  • None of the above
9 Which of the following best describes your experience with planning, scheduling, and organizing work to meet your customers' needs? Answer to this question is required
  • I have participated as a team member that planned, scheduled, and organized work.
  • I have led a team that planned, scheduled, and organized work.
  • I have supervised teams that planned, scheduled, and organized work.
  • None of the above.
10 Which of the following best describes your experience in managing your workload? Answer to this question is required
  • I complete each work assignment in the order it is received and deadlines are established by others.
  • I complete each work assignment by setting priorities and reallocating resources if necessary, to meet deadlines established by others.
  • I complete each work assignment by setting priorities and reallocating resources if necessary, to meet deadlines established by me.
  • I complete each work assignment by setting priorities and reallocating resources if necessary, to meet fluctuating deadlines based on the needs of the organization.
  • None of the above
11 Which of the following best describes your experience negotiating and obtaining consensus amongst a wide audience including management and stakeholders on matters involving controversial and/or sensitive issues? Answer to this question is required
  • I have had education and training in performing this task, but have not yet performed it on the job.
  • I have performed this task on the job, with close supervision from a supervisor or senior employee.
  • I have performed this task as a regular part of a job, independently and usually without review by supervisor, manager or senior employee.
  • I have supervised and/ or led the performance of this task and others normally consult me as an expert for assistance in performing this task.
  • None of the above.
12 Which of the following best describes your experience in applying qualitative and quantitative techniques to gather, assemble, and analyze facts, draw conclusions, and devise alternatives and/or recommend solutions to complex records management problems? Answer to this question is required
  • I have had education and training in performing this task, but have not yet performed it on the job.
  • I have performed this task on the job, with close supervision from a supervisor or senior employee.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • I have supervised performance of this task and/or I have trained others so they can perform this task or others normally consult me as an expert for assistance in performing this task.
  • None of the above.
13 Which of the following best describes your experience in writing reports of analyses to explain information and justify findings and recommendations? Answer to this question is required
  • I have experience writing technical memoranda, reports, and project papers for my manager or as part of a work team.
  • I have experience writing comprehensive technical reports, procedural manuals, policy directives, or other guidance for department-level staff.
  • I have experience writing comprehensive reports on studies and analyses involving complex or technical information including summaries, conclusions and recommendations for high-level officials (enterprise-level).
  • I have supervised and/or led the performance of this task and others normally consult me as an expert for assistance in performing this task.
  • None of the above.
14 Which of the following best describes your experience in refining and developing e records specific procedures, new processes or establishing necessary criteria when guidelines are too general? Answer to this question is required
  • I have had education and training in performing this task, but have not yet performed it on the job.
  • I have some experience performing this task on the job.
  • I have regularly performed this task/competency as part of a job.
  • I have supervised and/or led the performance of this task and others normally consult me as an expert for assistance in performing this task.
  • None of the above.
15 Which of the following answers best describes your level of experience in using standard program management processes and techniques to plan, schedule and implement a complex project (e.g., workflow, charting, benchmarking, budgeting, scoping, resource allocation, problem tracking, identification of deliverables, etc.)? Answer to this question is required
  • I have had education and training in performing this task, but have not yet performed any of these on the job.
  • I have experience performing one or more of these tasks, on a job.
  • I have experience performing one or more of these tasks independently, as a regular part of a job.
  • I have performed all these tasks and others normally consult me as an expert for assistance.
  • None of the above.
16 Which of the following experiences have you had in communicating records management project and/or program matters? Answer to this question is required
  • Provided project/program briefings and/or updates to peers and/or customers/stakeholders
  • Led project/program meetings with parties outside of my organization
  • Presented recommendations to my supervisor to facilitate decision making process
  • Presented recommendations to executive (senior) management to facilitate decision making process
  • None of the above
17 Which of the following best describes your level of experience conducting records management operational program review activities? Answer to this question is required
  • I have had education and training in performing this task/competency, but have not yet performed it on the job.
  • I have some experience performing this task/competency on the job.
  • I have regularly performed this task/competency as part of a job.
  • I have supervised or led the performance of this task/competency and others normally consult me as an expert for assistance in performing this task/competency.
  • None of the above.
18 Which of the following activities have you performed as part of a records management operational program review? Answer to this question is required
  • Developed a program review checklist
  • Analyzed program elements
  • Conducted interviews with key staff
  • Developed reports of findings
  • Communicated findings and recommendations to management
  • Tracked and monitored follow-up of proposed corrective actions and/or recommendations
  • None of the above
19 Which of the following tasks have you performed with respect to records, protection of privacy, disclosure, and Freedom of Information Act (FOIA)? Answer to this question is required
  • I have completed an assessment of records retention requirements for a system of records
  • I have collaborated with others on the assessment of personal identifiable information (PII)
  • I have answered a Freedom of Information Act (FOIA) request involving PII
  • I have collaborated with systems and program owners in completing a privacy impact assessment
  • I have reviewed a system of record notice or privacy impact assessment for inclusion of records management requirements prior to publication
  • I have responded to an incident involving disclosure of records containing PII
  • None of the above
20 Which of the following tasks best describes your highest level of experience in inserting records management requirements into electronic systems or designs? Answer to this question is required
  • I have had training and/or education on electronic records management requirements
  • I have collaborated with system owners to identify electronic records management requirements for scheduling purposes
  • I have scheduled electronic records or electronic systems
  • I have participated in the capital planning and investment control process to build records management requirements into proposed electronic system development and design
  • None of the above
21 Which of the following best describes your level of experience in completing several work assignments or projects concurrently with competing priorities? Answer to this question is required
  • I have had education and training in performing this task, but have not yet performed it on the job.
  • I have performed this task on the job, with close supervision from a supervisor or senior employee.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • I have supervised performance of this task and/or I have trained others so they can perform this task or others normally consult me as an expert for assistance in performing this task.
  • None of the above.

Grade: All Grades

Thank you for your interest in applying for this position.
Your responses to the following questions supplement the information provided in your resume.
1 Regarding the effectiveness of our recruitment strategies; how did you first hear about this job? Answer to this question is required
  • Automated USAJOBS saved search notification
  • Posting on a job board or search agent other than USAJOBS (Monster, CareerBuilder, Indeed, LinkUp, etc.)
    1.1 Please indicate the name of the job board or search agent other than USAJOBS you saw the advertisement. Maximum length of 250 characters.
  • Social Media posting (Twitter, Facebook, LinkedIn, on-line job fairs, etc.)
    1.1 Please indicate the name of the Social Media platform you saw the advertisement. Maximum length of 250 characters.
  • IRS Career Website
  • Referred by an IRS employee
  • Attended a recruitment event (Job/Career Fair, Open House, Meet & Greet, Meetup, etc.)
    1.1 Please indicate the name and state of the recruiting event. Maximum length of 250 characters.
  • IRS Veterans Program Office (VPO)
  • School/University announcement/career counselor
    1.1 Please indicate the name of the school/university of the announcement where you saw the advertisement. Maximum length of 250 characters.
  • Organizational third party referral (diversity or community organization, church, unemployment office, etc.)
    1.1 Please indicate the name of the Organizational third party referral. Maximum length of 250 characters.
  • Newspaper (print/online)
    1.1 Please indicate the name of the newspaper and the state you saw the advertisement. Maximum length of 250 characters.
  • Radio
    1.1 Please indicate the name of the radio station and state you heard the advertisement. Maximum length of 250 characters.
  • Transit/Bus Advertisement
    1.1 Please indicate the city and state you saw the advertisement. Maximum length of 250 characters.
  • Banner Advertisement - Major News Websites
    1.1 Please indicate the website. Maximum length of 250 characters.
  • Banner Advertisement - Movie Theater Websites
    1.1 Please indicate the website. Maximum length of 250 characters.
  • IRS Post Card Mailing
  • Classified Advertisement Website (Craigslist, Angie‚Äôs List, etc.)
    1.1 Please indicate the name of the website, city and state. Maximum length of 250 characters.
  • I prefer not to answer
2 To qualify for this position and receive full credit for your relevant experience you must list the month/year and number of hours worked for experience listed on your resume. Your resume must support your responses to the questions. Do you understand that failure to provide sufficient evidence in your resume may result in a "not qualified determination? Answer to this question is required
  • Yes
  • No