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Vacancy Details

Grade: 07

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For the GS-07, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-06 grade level in the Federal service. Specialized experience for this position includes:

- Making travel arrangements for agency employees;
- Responding to visitor and caller questions requiring standard responses and forwarding technical questions to appropriate office personnel; AND
- Editing documents used in final drafts or presentations by management; AND
- Producing graphs for management showing project milestone dates.
1 Select the answer that best describes your experience. Answer to this question is required
  • I have one year of specialized experience equivalent to the GS-06 level as described above
  • I do not have one year of specialized experience equivalent to the GS-06 level as described above
2 Have you routed visitors and callers to the appropriate personnel within an office? Answer to this question is required
  • Yes
  • No

Grade: 08

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For the GS-08, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 grade level in the Federal service. Specialized experience for this position includes:

- Advising management on the technical aspects of office administration (e.g., budgeting, purchasing, supply management, records management database system maintenance) to improve office efficiency; AND
- Making travel arrangements for agency employees; AND
- Responding to visitor and caller questions requiring standard responses and forwarding technical questions to appropriate office personnel; AND
- Editing documents used in final drafts or presentations by management; AND
- Producing graphs for management showing project milestone dates.
1 Select the answer that best describes your experience. Answer to this question is required
  • I have one year of specialized experience equivalent to the GS-07 level as described above
  • I do not have one year of specialized experience equivalent to the GS-07 level as described above
2 Have you advised management on the technical aspects of office administration (e.g., budgeting, purchasing, supply management, records management database system maintenance) to improve office efficiency? Answer to this question is required
  • Yes
  • No
3 Which of the following technical aspects of office administration have you advised management on to improve office efficiency? Answer to this question is required
  • Budgeting
  • Purchasing
  • Supply Management
  • Records Management Database Systems Maintenance
  • None of the above
4 Have you assisted in the development of office procedures in order to improve workflow? Answer to this question is required
  • Yes
  • No

Grade: All Grades

1 Are you currently serving or have you served in the last five years in a Political Appointment in the Federal Government? Answer to this question is required
  • Yes
    1.1 Please list the title, agency, and dates of this appointment. Please note you will be required to meet OPM Approval of your appointment, if selected. Maximum length of 250 characters.
  • No
2 Have you produced graphs for management showing project milestone dates? Answer to this question is required
  • Yes
  • No
3 Which of the following have you completed in the application of records management system policies and procedures? Answer to this question is required
  • I have assisted personnel in using a records management system in compliance with agency policies and procedures
  • I have identified problems in records management system use.
  • I have made operational changes within policy limitations of a records management system.
  • I have identified and referred serious problems and questions requiring extensive records management system modifications to higher-level employees
  • I have not applied records management system policies and procedures.
4 Which of the following technology software have you used to perform general office duties? Answer to this question is required
  • Document processing and presentation software (i.e., SharePoint, Adobe, PowerPoint, Nuance PDF)
  • Data base and spreadsheet software (i.e., Database software, Microsoft Access, MS Excel)
  • Communication software (i.e., Microsoft Outlook, Skype, Lotus Notes)
  • Word processing software (i.e., Corel WordPerfect software, Microsoft Word, Transcription software)
  • I have not utilized any of these types of software to perform general office duties.
5 Which of the following documents have you prepared using word processing, spreadsheet, database, or presentation software? Answer to this question is required
  • Supply Requisitions
  • Reports
  • Memos
  • Letters
  • Financial reports
  • I have not prepared any of these documents.
6 Have you made travel arrangements for agency employees? Answer to this question is required
  • Yes
  • No
7 Which of the following travel arrangements have you made for agency employees or executives? Answer to this question is required
  • Flight arrangements
  • Hotel accommodations
  • Rental car accommodations
  • Arrangement of activities
  • Scheduling meetings
  • Post travel claims
  • None of the above
8 Have you prepared a travel voucher on behalf of an agency employee or executive using a web-based or automated system? Answer to this question is required
  • Yes
  • No
9 Which of the following documents have you obtained to prepare a travel voucher? Answer to this question is required
  • Air ticket receipt (not itinerary)
  • Zero balance hotel statement
  • Rental car invoice
  • Food receipts
  • None of the above
10 Which of the following office files have you inspected to ensure records are stored and labeled correctly? Answer to this question is required
  • Financial files
  • Supply files
  • Administrative transactions
  • Personnel files
  • None of the above
11 Which of the following records have you maintained in an office? Answer to this question is required
  • Organizational and workflow charts
  • Staffing levels
  • Program resource use and availability
  • Internal audit reports
  • Leave and attendance
  • I have not maintained these records in an office.
12 Which of the following scheduling tasks have you completed, without prior approval, for a supervisor or manager? Answer to this question is required
  • I have kept a supervisor or manager's calendar.
  • I have scheduled a supervisor or manager's appointments.
  • I have scheduled all conference activities for a supervisor or manager.
  • I have not scheduled tasks for a supervisor or manager.
13 Have you edited documents used in final drafts or presentations by management? Answer to this question is required
  • Yes
  • No
14 Which types of accuracy have you reviewed in documents to be submitted by management? Answer to this question is required
  • Procedural accuracy
  • Grammatical accuracy
  • Mathematical accuracy (i.e., charts and graphs)
  • None of the above
15 Have you attended meetings in order to record minutes? Answer to this question is required
  • Yes
  • No
16 Have you responded to visitor and caller questions requiring standard responses and forwarded technical questions to appropriate office personnel? Answer to this question is required
  • Yes
  • No
17 Which of the following best describes your experience responding to visitor and caller questions? Answer to this question is required
  • I have answered routine questions from visitors and callers.
  • I have provided readily available information to visitor and callers after determining the right to receive the information.
  • I have responded to routine and non-technical requests from visitors and callers.
  • I have not responded to visitor and caller questions.