Skip to main content

Grade: 05

1 GS-05: Choose the one answer that best describes your education and experience. Answer to this question is required
  • I possess 52 weeks of full-time specialized experience in, or related to, the position being filled as defined in the announcement. This experience is equivalent to the GS-4 level in the federal service.
  • I have successfully completed four years or more of education above the high school level in an accredited business, secretarial or technical school, college or university or I have a Bachelor's or higher degree.
  • I have a combination of education and experience equivalent to one year of full-time employment as defined above.
  • I have two or more of the above choices.
  • I do not have the experience or education listed above.
2 Which statement best describes your legal assistant experience? (Please select one answer.) Answer to this question is required
  • I have a year or more of experience working in a legal office or legal professional environment as a legal assistant or equivalent. In this position, I completed tasks such as preparing evidence and exhibits, legal correspondence, routing confidential legal correspondence, maintaining office files, scheduling meetings for staff, answering the office phone, and preparing travel documents.
  • I have a year or more experience working in an office or professional environment, but not a legal professional environment, as a legal assistant or equivalent. In this position, I completed tasks such as preparing legal correspondence, routing confidential legal correspondence, maintaining office files, scheduling meetings for staff, answering the office phone, and preparing travel documents.
  • I have an associates degree and/or certificate as a legal secretary or legal assistant.
  • I do not have a year or more of experience working in an office or professional environment as a legal assistant or equivalent.
3 Which statement best describes your experience in drafting, assembling and mailing legal documents and correspondence, such as legal briefs, answers, memoranda, attachments, subpoenas, exhibits, pleadings and other documents ensuring compliance with court rules and procedures? (Please select one answer.) Answer to this question is required
  • In addition to independently performing this task as a regular part of my job, I have supervised, trained and am consulted by others as an expert for assistance in performing this task.
  • I have performed this task as a regular part of the job, independently and usually without review by a supervisor or senior employee.
  • I have performed this task on the job with close supervision from a supervisor or senior employee.
  • I have had education or training in performing this task, but have not yet performed it on the job.
  • I do not have education, training or experience in performing this task.
4 Which statement best describes your experience in performing administrative and support services for a staff of attorneys or other professionals? (Please select one answer.) Answer to this question is required
  • I have over two years of experience performing administrative and support services for a staff of attorneys or other professionals.
  • I have one to two years of experience performing administrative and support services for a staff of attorneys or other professionals.
  • I have less than one year of experience performing administrative and support services for a staff of attorneys or other professionals.
  • I have not performed administrative and support services for a staff of attorneys or other professionals.
5 Which of the following best describes your experience in maintaining office filing systems, retrieving data from files, and maintaining security and confidentiality? (Please select one answer.) Answer to this question is required
  • I have experience establishing and maintaining a filing system for a legal office. I update and revise legal files as necessary, maintaining security and confidentiality of the legal files, both physical and electronic. I retrieve data from legal files and summarize research information for legal staff.
  • I have experience organizing and maintaining a filing system using established office filing procedures. I retrieve information from legal files when necessary.
  • I retrieve information from office files when asked to do so.
  • I have no experience dealing with office files.
6

Select the statement that best describes your experience screening and distributing legal correspondence.

Answer to this question is required
  • I have experience screening and distributing legal correspondence such as answers, motions, briefs, etc.
  • I have experience sorting, routing, and prioritizing legal correspondence or other documents.
  • I have experience reviewing and determining appropriate action on all correspondence.
  • I have experience opening, reading, and routing mail to the appropriate person.
  • I have never performed this task.
7

Which of the following best describes your reading skills? (Please select one answer.)

Answer to this question is required
  • I read, understand and follow written instructions to complete work assignments.
  • I read technical information and determine how to apply its concepts on the job.
  • I read technical information (for example, manuals, books or reports) and interpret the information for others.
  • None of the above reflects my reading skills.
8

Which of the following best describes your experience in reviewing and proofreading legal correspondence and documents? (Please select one answer.)

Answer to this question is required
  • I have experience preparing, reviewing and proofreading legal correspondence or other legal documents for grammar, spelling, punctuation, citation format, and document format.
  • I have experience preparing legal correspondence or other documents and proofreading for grammar, spelling, punctuation and format.
  • I have experience proofreading correspondence for grammar and spelling.
  • I have experience typing correspondence from a rough draft.
  • I do not have the experience as described above.
9

Which of the following best describes your experience in providing customer service? (Please select one answer.)

Answer to this question is required
  • I have discussed and explained technical material that was often controversial or sensitive. I have acted as the main liaison with other departments or organizations.
  • I have given short presentations at briefings or meetings (e.g. staff meetings, small project workgroup meetings, meetings with fellow team members).
  • I have questioned, interviewed, or conferred with others to obtain or verify information; and explained non-technical procedures to others.
  • I have greeted visitors, or relayed messages, or answered and redirected telephone calls.
  • My experience is not described above.
10

Which of the following best describes your experience in communicating at work? (Please select one answer.)

Answer to this question is required
  • I have experience proactively developing and maintaining ongoing relationships with others with diverse needs and backgrounds.
  • I have experience maintaining relationships with others with diverse needs and backgrounds.
  • I have had contact with others with limited needs and backgrounds.
  • None of the above.
11 Which of the following best describes your experience as a member of a team? (Please select one answer.) Answer to this question is required
  • I have not been a member of a team.
  • I prefer to work alone.
  • I work with others to find a solution to issues and problems.
  • I have experience as a team leader providing guidance and direction.
12 Which of the following best describes your experience identifying needs or problems and determining corrective action? (Please select one answer.) Answer to this question is required
  • I have performed this task on the job, with supervision from a supervisor or senior employee.
  • I have independently performed this task as a regular part of a job.
  • I am often consulted by others for assistance in performing this task.
  • I refer others to a supervisor or senior employee.
  • My experience is not reflected in the options above.
13

Which software applications do you have experience with? (Please select all that apply.)

Answer to this question is required
  • Microsoft Excel
  • Microsoft Word
  • Microsoft PowerPoint
  • Adobe Acrobat
  • Microsoft Outlook
  • Internet Explorer
  • Microsoft Access
  • None of the Above
14 Which of the following best describes your experience with Microsoft Word? (Please select one answer.) Answer to this question is required
  • I can open, edit, save and print a Word document.
  • I can create, format and print a Word document utilizing standardized forms in Word.
  • I can perform all of the functions above, plus create tables of authorities and special formatting in a Word document.
  • I have experience using other word processing programs.
  • I do not have experience using a word processing program.
15 Which of the following best describes your experience with Microsoft Excel? (Please select one answer.) Answer to this question is required
  • I can open, edit, save and print an Excel spreadsheet.
  • I can create, format and print a spreadsheet utilizing standardized forms in Excel.
  • I can perform all of the functions above, plus use functions and formulas in an Excel spreadsheet.
  • I have experience using other spreadsheet programs.
  • I do not have experience using Excel.
16 Which statement best describes your experience in using automated legal databases and/or creating and maintaining a computerized record system? (Please select one answer.) Answer to this question is required
  • In addition to independently performing this task as a regular part of my job, I have supervised, trained and am consulted by others as an expert for assistance in performing this task.
  • I have performed this task as a regular part of the job, independently and usually without review by a supervisor or senior employee.
  • I have performed this task on the job with close supervision from a supervisor or senior employee.
  • I have had education or training in performing this task, but have not yet performed it on the job.
  • I do not have education, training or experience in performing this task.
17

Which statement best describes your experience in taking on extra responsibilities and multiple work assignments? (Please select one answer.)

Answer to this question is required
  • I seek additional assignments and successfully complete multiple work assignments.
  • I am often assigned and complete additional assignments given by my team leader and/or manager.
  • I am sometimes assigned and complete additional assignments given by my team leader and/or manager.
  • I do not take on additional assignments and responsibilities.
18 Which of the following best describes the highest degree of flexibility you have demonstrated on the job? (Please select one answer.) Answer to this question is required
  • I have rearranged virtually all work priorities and schedules to accommodate a sudden major change, problem, or setback.
  • I have rearranged a moderate amount of work priorities to accommodate occasional and temporary changes in the office or in project resources or goals.
  • I have made adjustments in work priorities and schedule to accommodate planned or unexpected changes or to comply with recently introduced policies and procedures.
  • I do not have experience making any of the changes described above.
19

Which statement best describes your experience in monitoring and tracking priorities to meet deadlines, setting own priorities, planning and coordinating office activities based on established procedures and policies? (Please select one answer.)

Answer to this question is required
  • I monitor and track priorities, setting my own priorities, planning and coordinating office activities based on established office procedures and supervisor’s policies.
  • I established deadlines and scheduled my work and that of subordinate secretarial or clerical staff to meet those deadlines.
  • I scheduled my work activities and that of subordinate secretarial or clerical staff to meet required deadlines.
  • I set priorities for specific tasks and assignments.
  • I follow a daily schedule set by my supervisor.
  • I don’t set goals and priorities.
20

Select all statements that describe your listening skills. (Select all that apply.)

Answer to this question is required
  • I serve as a facilitator to gather information during group sessions and keep discussions on track by recording information on a flip chart/board, etc.
  • I am able to take verbal instructions and complete assignments without asking someone to put it in writing.
  • I routinely take minutes at meetings and prepare a summary for my manager to share with the rest of the office.
  • I take clear and accurate phone messages.
  • I do not have any experience in performing the tasks listed above.

Grade: 06

GS-06: To be eligible for this position at this grade level, you must meet the requirements below.
1 GS-06: You must have at least 52 weeks of full-time specialized experience equivalent to the GS-05 level as defined in the announcement. Please select one of the following: Answer to this question is required
  • I have at least 52 weeks of full-time specialized experience as described above.
  • I have less than 52 weeks of full-time specialized experience as described above.
2 Which of the following is true about your education and/or experience? Answer to this question is required
  • I have at least one year of specialized experience as described in the vacancy announcement.
  • I possess graduate level education as described in the vacancy announcement.
  • I have an equivalent amount of combined graduate education and experience equal to that described in the vacancy announcement.
  • I do not possess the specialized experience, education, or combination thereof as described in the vacancy announcement.
3 Which statement best describes your legal assistant experience? (Please select one answer.) Answer to this question is required
  • I have a year or more of experience working in a legal office or legal professional environment as a legal assistant or equivalent. In this position, I completed tasks such as preparing evidence and exhibits, legal correspondence, routing confidential legal correspondence, maintaining office files, scheduling meetings for staff, answering the office phone, and preparing travel documents.
  • I have a year or more experience working in an office or professional environment, but not a legal professional environment as a legal assistant or equivalent. In this position, I completed tasks such as preparing legal correspondence, routing confidential legal correspondence, maintaining office files, scheduling meetings for staff, answering the office phone, and preparing travel documents.
  • I have successfully completed four years or more of education above high school level in an accredited business, secretarial or technical school, college or university or I have a Bachelor's or higher degree.
  • I do not have a year or more of experience working in an office or professional environment as a legal assistant or equivalent.
4 Which statement best describes your experience in drafting, assembling and mailing legal documents and correspondence, such as legal briefs, answers, memoranda, attachments, subpoenas, exhibits, pleadings and other documents ensuring compliance with court rules and procedures? (Please select one answer.) Answer to this question is required
  • In addition to independently performing this task as a regular part of my job, I have supervised, trained and am consulted by others as an expert for assistance in performing this task.
  • I have performed this task as a regular part of the job, independently and usually without review by a supervisor or senior employee.
  • I have performed this task on the job with close supervision from a supervisor or senior employee.
  • I have had education or training in performing this task, but have not yet performed it on the job.
  • I do not have education, training or experience in performing this task.
5 Which statement best describes your experience in performing administrative and support services for a staff of attorneys or other professionals? (Please select one answer.) Answer to this question is required
  • I have over three years of experience performing administrative and support services for a staff of attorneys or other professionals.
  • I have one to three years of experience performing administrative and support services for a staff of attorneys or other professionals.
  • I have less than one year of experience performing administrative and support services for a staff of attorneys or other professionals.
  • I have not performed administrative and support services for a staff of attorneys or other professionals.
6 Which of the following best describes your experience in maintaining office filing systems, retrieving data from files, and maintaining security and confidentiality? (Please select one answer.) Answer to this question is required
  • I have experience establishing and maintaining a filing system for a legal office. I update and revise legal files as necessary, maintaining security and confidentiality of the legal files, both physical and electronic. I retrieve data from legal files and summarize research information for legal staff.
  • I have experience organizing and maintaining a filing system using established office filing procedures. I retrieve information from legal files when necessary.
  • I retrieve information from office files when asked to do so.
  • I have no experience dealing with office files.
7

Select the statement that best describes your experience screening and distributing legal correspondence.

Answer to this question is required
  • I have experience screening and distributing legal correspondence such as answers, motions, briefs, etc.
  • I have experience sorting, routing, and prioritizing legal correspondence or other documents.
  • I have experience reviewing and determining appropriate action on all correspondence.
  • I have experience opening, reading, and routing mail to the appropriate person.
  • I have never performed this task.
8

Which of the following best describes your reading skills? (Please select one answer.)

Answer to this question is required
  • I read, understand and follow written instructions to complete work assignments.
  • I read technical information and determine how to apply its concepts on the job.
  • I read technical information (for example, manuals, books or reports) and interpret the information for others.
  • None of the above reflects my reading skills.
9

Which of the following best describes your experience in reviewing and proofreading legal correspondence and documents? (Please select one answer.)

Answer to this question is required
  • I have experience preparing, reviewing and proofreading legal correspondence or other legal documents for grammar, spelling, punctuation, citation format, and document format.
  • I have experience preparing legal correspondence or other documents and proofreading for grammar, spelling, punctuation and format.
  • I have experience proofreading correspondence for grammar and spelling.
  • I have experience typing correspondence from a rough draft.
  • I do not have the experience as described above.
10

Which of the following best describes your experience in providing customer service? (Please select one answer.)

Answer to this question is required
  • I have discussed and explained technical material that was often controversial or sensitive. I have acted as the main liaison with other departments or organizations.
  • I have given short presentations at briefings or meetings (e.g. staff meetings, small project workgroup meetings, meetings with fellow team members).
  • I have questioned, interviewed, or conferred with others to obtain or verify information; and explained non-technical procedures to others.
  • I have greeted visitors, or relayed messages, or answered and redirected telephone calls.
  • My experience is not described above.
11

Which of the following best describes your experience in communicating at work? (Please select one answer.)

Answer to this question is required
  • I have experience proactively developing and maintaining ongoing relationships with others with diverse needs and backgrounds.
  • I have experience maintaining relationships with others with diverse needs and backgrounds.
  • I have had contact with others with limited needs and backgrounds.
  • None of the above.
12 Which of the following best describes your experience as a member of a team? (Please select one answer.) Answer to this question is required
  • I have not been a member of a team.
  • I prefer to work alone.
  • I work with others to find a solution to issues and problems.
  • I have experience as a team leader providing guidance and direction.
13 Which of the following best describes your experience identifying needs or problems and determining corrective action? (Please select one answer.) Answer to this question is required
  • I have performed this task on the job, with supervision from a supervisor or senior employee.
  • I have independently performed this task as a regular part of a job.
  • I am often consulted by others for assistance in performing this task.
  • I refer others to a supervisor or senior employee.
  • My experience is not reflected in the options above.
14

Which software applications do you have experience with? (Please select all that apply.)

Answer to this question is required
  • Microsoft Excel
  • Microsoft Word
  • Microsoft PowerPoint
  • Adobe Acrobat
  • Microsoft Outlook
  • Internet Explorer
  • Microsoft Access
  • None of the Above
15 Which of the following best describes your experience with Microsoft Word? (Please select one answer.) Answer to this question is required
  • I can open, edit, save and print a Word document.
  • I can create, format and print a Word document utilizing standardized forms in Word.
  • I can perform all of the functions above, plus create tables of authorities and special formatting in a Word document.
  • I have experience using other word processing programs.
  • I do not have experience using a word processing program.
16 Which of the following best describes your experience with Microsoft Excel? (Please select one answer.) Answer to this question is required
  • I can open, edit, save and print an Excel spreadsheet.
  • I can create, format and print a spreadsheet utilizing standardized forms in Excel.
  • I can perform all of the functions above, plus use functions and formulas in an Excel spreadsheet.
  • I have experience using other spreadsheet programs.
  • I do not have experience using Excel.
17 Which statement best describes your experience in using automated legal databases and/or creating and maintaining a computerized record system? (Please select one answer.) Answer to this question is required
  • In addition to independently performing this task as a regular part of my job, I have supervised, trained and am consulted by others as an expert for assistance in performing this task.
  • I have performed this task as a regular part of the job, independently and usually without review by a supervisor or senior employee.
  • I have performed this task on the job with close supervision from a supervisor or senior employee.
  • I have had education or training in performing this task, but have not yet performed it on the job.
  • I do not have education, training or experience in performing this task.
18

Which statement best describes your experience in taking on extra responsibilities and multiple work assignments? (Please select one answer.)

Answer to this question is required
  • I seek additional assignments and successfully complete multiple work assignments.
  • I am often assigned and complete additional assignments given by my team leader and/or manager.
  • I am sometimes assigned and complete additional assignments given by my team leader and/or manager.
  • I do not take on additional assignments and responsibilities.
19 Which of the following best describes the highest degree of flexibility you have demonstrated on the job? (Please select one answer.) Answer to this question is required
  • I have rearranged virtually all work priorities and schedules to accommodate a sudden major change, problem, or setback.
  • I have rearranged a moderate amount of work priorities to accommodate occasional and temporary changes in the office or in project resources or goals.
  • I have made adjustments in work priorities and schedule to accommodate planned or unexpected changes or to comply with recently introduced policies and procedures.
  • I do not have experience making any of the changes described above.
20

Which statement best describes your experience in monitoring and tracking priorities to meet deadlines, setting own priorities, planning and coordinating office activities based on established procedures and policies? (Please select one answer.)

Answer to this question is required
  • I monitor and track priorities, setting my own priorities, planning and coordinating office activities based on established office procedures and supervisor’s policies.
  • I established deadlines and scheduled my work and that of subordinate secretarial or clerical staff to meet those deadlines.
  • I scheduled my work activities and that of subordinate secretarial or clerical staff to meet required deadlines.
  • I set priorities for specific tasks and assignments.
  • I follow a daily schedule set by my supervisor.
  • I don’t set goals and priorities.
21

Select all statements that describe your listening skills. (Select all that apply.)

Answer to this question is required
  • I serve as a facilitator to gather information during group sessions and keep discussions on track by recording information on a flip chart/board, etc.
  • I am able to take verbal instructions and complete assignments without asking someone to put it in writing.
  • I routinely take minutes at meetings and prepare a summary for my manager to share with the rest of the office.
  • I take clear and accurate phone messages.
  • I do not have any experience in performing the tasks listed above.

Grade: All Grades

Carefully read each question and all possible answers before selecting a response. Some questions will be used to screen out ineligible applicants. Applicant errors in responses will not be corrected. You are responsible for the accuracy of your application. When you receive your application confirmation notice, we suggest that you request that a copy of the questions and your responses be sent to you by return email. Then, if you identify any inaccuracies, you may change your responses before the closing date of this announcement.
All supplemental documents requested in this vacancy announcement must be received by the closing date. Please check the Required Documents section of the vacancy announcement carefully to determine what, if any, additional documentation is required.
REMINDER: To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.
Note: Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, submit a copy of an additional SF-50 showing this grade.
Please be sure that your resume contains the names, titles, and phone numbers of your current supervisor and two additional professional references that we may contact. Please also be sure that your preference regarding contacting your supervisor is specified in your resume.
1 Applicants must be a qualified typist with a minimum typing speed of 40 words per minute (based on a 5-minute sample with three or fewer errors). Indicate your level of proficiency by selecting either 1 or 2 below: Answer to this question is required
  • Yes, I can accurately type at least 40 words per minute (based on a 5-minute sample with three or fewer errors).
  • No, I cannot accurately type at least 40 words per minute (based on a 5-minute sample with three or fewer errors).
2 Have you held a political position within the Federal Government within five (5) years of the closing date of this announcement? Answer to this question is required
  • Yes, I have held a political position within the past five years.
  • Yes, I am currently on a position based on a political appointment.
  • No, I have not held a political position within the past five years.
3 I understand in submitting my application for this position, I am certifying that all of the information included in this questionnaire is true, correct, and is provided in good faith and that making an intentional false statement, or committing deception or fraud in this application and its supporting materials, may result in my application not being considered for this position or may result in my removal from this position if selected. Answer to this question is required
  • True
  • False
You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status". For a more detailed update of your application status, you may click on "more information."
Thank you for your interest in applying for this position.