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Grade: 14

Applicants must possess at least one year of specialized experience equivalent to the next lower grade level in the federal service to basically qualify for this position.
1 Do you possess at least one year of specialized experience applying archival practices, procedures, and requirements in order to develop and interpret policies, procedures, and strategies governing records management and information collection? Answer to this question is required
  • Yes
  • No
2 Do you possess at least one year of specialized experience equivalent to the GS-13 grade level in Federal Service implementing and enforcing Federal Records laws and regulations to ensure adequate management of federal records? Answer to this question is required
  • Yes
  • No
3 Do you possess at least one year of specialized experience equivalent to the GS-13 grade level in Federal Service operating electronic records management systems and databases in order to oversee and optimize record management functions and compliance? Answer to this question is required
  • Yes
  • No
4 Do you possess at least one year of specialized experience equivalent to the GS-13 grade level in Federal Service communicating with executive management, legal counsel and business senior management officials on records management requirements and related complex/controversial issues? Answer to this question is required
  • Yes
  • No
5 Select the statement that best describes your technical expertise in records management. Answer to this question is required
  • I have consulted with business and software engineering professionals to identify electronic records; define metadata applicable to National Archives and Records Administrations (NARA) and agency records schedules; and implemented ongoing processes and procedures to ensure that Electronic Records Management (ERM) requirements were consistently applied.
    5.1 Please indicate where this information may be found in your resume. Maximum length of 8000 characters.
  • I have managed and facilitated the transfer of paper and electronic permanent records to the National Archives for preservation and future use.
  • I have served as the authority on the transformation of agency records management processes and established controls for all Agency records activities.
  • I do not have experience with Records Management.
6 Select the statement(s) that best describe(s) your experience with developing and implementing policies and procedures related to records management practices. Answer to this question is required
  • I have established guidelines for selecting and identifying archival records, and identifying those that should be maintained permanently and temporarily.
  • I have interpreted and applied administrative and departmental records management policies and procedures.
  • I have developed agency policy according to changes in legislative and federal regulatory requirements to information systems and records management practices.
  • I have formulated and overseen the implementation of Agency policy and guidance for record-keeping in accordance with the Agency strategic plan.
  • I have researched and interpreted information on current and emerging record management policies.
  • I have worked with agency rule writers related to issues governing records management and information collection.
  • I have reviewed organizational objectives and strategies to ensure proper record management rules and regulations are integrated.
  • I have not performed any of the above.
7 Which of the following best describes your experience with managing an agency-wide records management programs and projects? Answer to this question is required
  • Implemented state of the art electronic filing structures and metadata standards, policies, and procedures.
  • Established information management architecture to effectively manage paper and electronic records.
  • Developed a framework for analyzing, assessing, and managing a Comprehensive Records Schedule (CRS) through the implementation of a state of the art Records Management Program.
  • Created effective files plan and records maintenance procedures of agency-wide records to inventory all paper and electronic records in accordance with federal disposition procedures.
  • Established a program for the periodic evaluation of all aspects of our records management program.
  • Developed a vital records program to identify and protect those records during and after an emergency or disaster.
  • I have not performed any of the above duties.
8 Please select the responses that best describe your experience in record management and information collection duties and responsibilities: Answer to this question is required
  • Developed basic and complex records schedules.
  • Managed record dispositions and accessions.
  • Maintained a records management and/or information collection database.
  • Maintained inventory of system or records notices (SORNs) related to privacy data.
  • Supported disaster recovery planning for records.
  • Oversee transition process of paper records to electronic records.
  • Managed the preparation and archival of packages that contain a collection of information.
  • Analyzed and arranged bodies of records structured and unstructured data.
  • Independently monitored and observed work processes and activities according to a prescribed plan or agenda to achieve specific objectives.
  • Implemented the creation of a vital records program for the agency and/or office.
  • None of the above.
9 Select the Federal Records Management laws and regulations that you have experience using when managing government records. Answer to this question is required
  • 5 U.S.C. § 552a. Records maintained on individuals (Privacy Act)
  • 5 U.S.C. § 552. Public information; agency rules, opinions, orders, records, and proceedings (Freedom of Information Act)
  • 18 U.S.C. Chpt. 121 - Stored Wire and Electronic Communications and Transactional Records Access (Electronic Communications Privacy Act)
  • 44 U.S.C. Paper Work Reduction
  • 44 U.S.C. Chpt. 21 - National Archives and Records Administration
  • 44 U.S.C. Chpt. 29 - Records Management by the Archivist of the United States and by the Administrator of General Services
  • 44 U.S.C. Chpt. 31 - Records Management by Federal Agencies (Federal Records Act)
  • 44 U.S.C. Chpt. 33 - Disposal of Records
  • 44 U.S.C. Chpt. 35 - Coordination of Federal Information Policy (Paperwork Reduction Act)
  • 36 CFR Part. 1220. Federal Records; General
  • 36 CFR Part. 1222. Creation and Maintenance of Federal Records
  • 36 CFR Part. 1228. Disposition of Federal Records
  • 36 CFR Part. 1234. Electronic Records Management
  • 36 CFR Part. 1236. Management of Vital Records
  • OMB Circular No. A-130 - Management of Federal Information Resources
  • OMB Circular No. A-123 - Management Accountability and Control
  • None of the above
10 Please indicate the statement that describes your experience in providing technical guidance on regulations that govern the records management and information collection within a division or organization: Answer to this question is required
  • I have independently provided guidance on this subject.
  • I have assisted with the development of guidance on this subject.
  • I have worked on a team that has provided guidance on this subject.
  • I have assisted with the dissemination of information pertaining to this subject.
  • None of the above.
11 The Paperwork Reduction Act (PRA) establishes the guiding policies for the collection and dissemination of government information. Please select the responses that best describes your experience as an information officer: Answer to this question is required
  • Developed information resources management policies.
  • Established a paperwork reduction clearance process.
  • Reviewed and approved information collections.
  • Promoted public access to information.
  • Coordinated statistical policies and systems.
  • Implemented records management activities.
  • Oversaw information privacy and security policies.
  • Oversaw the development of major information technology systems.
  • Prepared and submitted information collections to Office of Information Regulatory Affairs (OIRA), the Federal Register and/or OMB.
  • Made publicly available any decisions disapproving or substantively changing information collections, including rationales for the decision.
  • Made available any written exchanges between OIRA and agencies or persons outside the federal government regarding an approved information collection.
  • Performed burden calculations on information collections imposed on the public.
  • Actively participated in creation and modifications to Agency Rule-Making.
  • Familiarity with Information Collection forms management under PRA.
  • None of the above.
12 Do you have experience reviewing and recommending changes to general IT systems in order to better accommodate records management compliance? Answer to this question is required
  • Yes
    12.1 Please indicate where this information may be found in your resume. Maximum length of 8000 characters.
  • No
13 Which of the following describes your knowledge of electronic records management (ERM) systems and related technologies? Answer to this question is required
  • I have formal training/ education at the graduate level in Management Information System or related field of study.
  • I have established information management architecture to effectively manage paper and electronic records.
  • I have deployed state-of-the-art information technology techniques and modern business management practices.
    13.1 Please indicate where this information may be found in your resume. Maximum length of 8000 characters.
  • I am considered an expert in using the Archives and Records Centers Information System (ARCIS) system for processing PRA information collection requests and other recordkeeping.
    13.1 Please indicate where this information may be found in your resume. Maximum length of 8000 characters.
  • I have developed the infrastructure of an enterprise-wide Electronic Records Management (ERM) system that includes the hardware, software and business processes.
    13.1 Please indicate where this information may be found in your resume. Maximum length of 8000 characters.
  • I do not have experience or knowledge of ERM systems and related computer technologies.
14 Please indicate the statement that best describes your experience with coordinating schedules and deadlines and determining the level of urgency of multiple tasks or projects: Answer to this question is required
  • I have assisted in the coordination of a small project but have not had to manage deadlines.
  • I have coordinated my own schedule and deadlines and set priorities for myself.
  • I have coordinated deadlines for short-term project, and shifted priorities as needed for a team.
  • I have coordinated deadlines for a long-term project, and shifted priorities as needed for a team.
  • I have coordinated deadlines for short-term and a long-term project, and shifted priorities as needed.
  • I have coordinated deadlines for short-term and a long-term project, and shifted priorities as needed for a team.
15 Please select the response that best describes your experience in improving the quality of information dissemination for a Federal Agency. Answer to this question is required
  • I have not had education, training, or experience in this task.
  • I have had education or training in performing this ask, but I have not yet performed this task on the job.
  • I have performed this task on the job. My work was monitored closely by a supervisor or senior employee to ensure compliance with proper procedure.
  • I have performed this task as a regular part of the job. I have performed it independently and normally without review by a supervisor or senior employee.
  • I have supervised performance of this task or I am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.
16 Do you have experience with briefing senior level officials regarding program policies and procedures and management issues? Answer to this question is required
  • Yes
    16.1 Please indicate where this information may be found in your resume. Maximum length of 8000 characters.
  • No
17 Select the response below which best describes your work experience in planning, organizing and directing work and effectively negotiating with management to implement recommendations. Answer to this question is required
  • I have had no education, training or experience in planning, organizing and directing work.
  • I have education or training organizing and directing work, but no experience in negotiating with management or the implementation of recommendations.
  • I have experience planning and directing work, while negotiating with management and making recommendations, with the review of a supervisor or senior employee.
  • I have work experience planning, organizing and directing programs, while negotiating with management to accept and implement recommendations. I routinely complete my work assignments without supervisory review.
18

Please select the statement that best describes your experience in preparing technical specifications, statements of work, task orders, requirements initiatives or other acquisition related documentation necessary to effectively obtain and manage contractor-supported activities, and acquisition of hardware and software required.

Answer to this question is required
  • I have not had education, training, or experience in performing these tasks.
  • I have had education or training in how to perform these tasks, but have not yet performed them on the job.
  • I have performed these tasks on the job. My work on these tasks were monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
  • I have performed these tasks as a regular part of a job. I have performed the tasks independently and normally without review by a supervisor or senior employee.
  • I am considered an expert in performing these tasks. I have supervised performance of these tasks or am normally the person who is consulted by other workers to assist or train them in doing these tasks because of my expertise.
    18.1 Please indicate where this information may be found in your resume. Maximum length of 8000 characters.

Grade: All Grades

1 Which of the following best represents your recent performance appraisal rating? Answer to this question is required
  • I received the highest rating attainable under my organization performance appraisal system.
  • I received the second or third highest rating attainable under my organization performance appraisal system.
  • I do not meet any of the performance rating described above (please explain below).
2 Please explain why you do not meet any of the performance appraisal ratings described above. Maximum length of 250 characters. Answer to this question is required
3 Which of the following best represents your awards history? (Awards include superior performance awards, special act or achievement awards, quality step increases, and other equivalent awards.) Answer to this question is required
  • I received an award(s), such as those defined above, within the past 5 years for service, accomplishments, or initiatives.
  • I received an award(s), such as those defined above, more than 5 years ago for service, accomplishments, or initiatives.
  • I have not received any awards (please explain below).
4 Please explain why you do not meet any of the awards described above. Maximum length of 250 characters. Answer to this question is required
5 Have you held a political appointment within the previous five-year period? Answer to this question is required
  • Yes
  • No
6 How did you hear about USPTO Job possibilities? Answer to this question is required
  • LinkedIn
  • Facebook
  • Friend
  • Job Fair
  • USPTO Information Session
  • Monster
  • Newspaper
  • OnlineBlog/Bulletin Board
  • Professional Society/Organization
  • University Career Fair
  • University Career Placement Office
  • USAJobs
  • USPTO Employee
  • USPTO Web Page
  • Virtual Job Fair
  • State Bar Association
  • University Alumni
  • @USPTOJobs Twitter
  • USPTO Jobs web pages
  • Other