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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 09
GS-09

Specialized experience is 52 weeks of experience at the GS-07 level or equivalent, which has equipped you with the knowledge, skills, and abilities to perform the duties of the position. Examples of such specialized experience includes: assisting in the tracking of funds and financial transactions; preparing a variety of correspondence, reports and briefing materials; and planning and conducting meetings.

* 1.Select the choice that best describes your specialized experience.
  1. I have one full year or more of specialized experience equivalent in responsibility and scope to the GS-07 level as described above.
  2. I have a master’s or equivalent graduate degree or two full years of progressively higher-level graduate education leading to such a degree or LL.B or J.D. Education must be related to the position to be qualifying. Attach a copy of transcript or list of college courses designating semester or quarter hours earned to ensure proper credit.
  3. I have a combination of education and specialized experience that together meet the qualifications requirements for this position.
  4. I do not meet any of the requirements as stated above.


* 2.Please indicate the positions in your resume that relate to the specialized experience.
Maximum length of 250 characters.


* 3.Select the statement which BEST describes how you typically plan and organize your work.
  1. I have followed a schedule, goals, and guidelines prepared by my supervisor.
  2. I have set goals and priorities for my own work to ensure that deadlines were met.
  3. I have set goals and priorities for my own work and coordinated activities and timelines with others to ensure that project goals and deadlines were met.
  4. I have set project requirements and priorities, developed strategies to achieve goals, and coordinated work requirements, resources, and personnel.
  5. None of the above.


Grade: 11
GS-11

Specialized experience is 52 weeks of experience at the GS-09 level or equivalent, which has equipped you with the knowledge, skills, and abilities to perform the duties of the position. Examples of such specialized experience includes: developing budget estimates; monitoring financial transactions; and identifying human resource and material requirements.

* 1.Select the choice that best describes your specialized experience.
  1. I have one full year or more of specialized experience equivalent in responsibility and scope to the GS-09 level as described above.
  2. I have a Ph.D. OR equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related. Education must be related to the position to be qualifying. Attach a copy of transcript or list of college courses designated semester or quarter hours earned to ensure proper credit.
  3. I have a combination of education and specialized experience that together meet the qualifications requirements for this position.
  4. I do not meet any of the requirements as stated above.


* 2.Please indicate the positions in your resume that relate to the specialized experience.
Maximum length of 250 characters.


* 3.Which of the following analysis duties have you performed?
  1. Maintaining sound organizational structure
  2. Ensure effective distribution of work among staff
  3. Effective utilization of human resources
  4. Plan and conduct management reviews / surveys
  5. None of the above


Grade: All Grades
* 1.Which of the following choices BEST describes your experience applying administrative concepts, principles and practices?
  1. I have experience in reviewing and analyzing a variety of office procedures and recommending changes.
  2. I have limited experience applying administrative concepts, principles, and practices in the resolution of issues.
  3. . As a member of a team or working group, I have applied administrative concepts, principles, and practices in evaluating specific problems areas that impact the efficiency of my organization.
  4. I have experience as a lead administrative support person applying the full range of administrative concepts and principles including recommending and establishing procedures for the support staff of an organization.
  5. None of the above.


* 2.Select from the following choice(s) which demonstrates your experience serving as a liaison between offices to facilitate work of the organization.
  1. Provide guidance and direction to other employees on administrative and/or program office issues.
  2. Follow-up on requests for information.
  3. Coordinate with administrative staff of other organizations to ensure that services, schedules, and other projects meet objectives and deadlines.
  4. Explain administrative procedures and concepts to others to gain support and cooperation on work projects.
  5. None of the above.


* 3.Select from the following choice(s) which demonstrates your experience serving as a liaison between offices to facilitate work of the organization.
  1. Provide guidance and direction to other employees on administrative and/or program office issues.
  2. Follow-up on requests for information.
  3. Coordinate with administrative staff of other organizations to ensure that services, schedules, and other projects meet objectives and deadlines.
  4. Explain administrative procedures and concepts to others to gain support and cooperation on work projects.
  5. None of the above.


* 4.Choose the statement that best represents your experience in budget development and maintenance.
  1. I have been responsible for analyzing historical data and using that analysis to develop, maintain, and track an office-wide or branch-wide budget.
  2. I have been responsible for developing, maintaining, and tracking an office-wide or branch-wide budget.
  3. I have been responsible for developing an office-wide or branch-wide budget.
  4. I have been responsible for maintaining and/or tracking an office-wide or branch-wide budget.
  5. None of the above


* 5.Have you developed operating procedures which govern administrative workflow?
  1. Yes
  2. No


* 6.I have planned and performed the following duties as it relates to research and analysis.
  1. Conducted operational studies, providing recommendations for needed revisions in applicable policies and procedures.
  2. Consolidated the results of analysis into an overall report for presentation to management.
  3. Conducted follow-up surveys on approved reports or actions to detect any problems.
  4. Conducted comprehensive studies concerned with the identification of operational elements.
  5. Participated in the monitoring, tracking and evaluation of operational workload indicators and workload systems.
  6. None of the above.


* 7.I have performed the tasks below as part of my recurring duties:
  1. Planned and carried out projects to improve the efficiency and productivity of organizations and employees.
  2. Identified, analyzed and made recommendations to resolve conventional problems and situations.
  3. Participated in the evaluation of management and operations’ effectiveness at the operational level.
  4. Developed detailed procedures and guidelines to supplement established guidance and policies.
  5. None of the above.


* 8.Have you maintained and operated an action tracking system to monitor and report on tasks / projects / assignments?
  1. Yes
  2. No


* 9.Select all of the listed analysis functions below that you have performed as a regular and recurring part of your job duties.
  1. Internal Control Reviews
  2. Management studies
  3. Formulate office policies
  4. Reviewing and revising documents
  5. Presents findings and recommendations based on analysis
  6. Assist in the development of long range planning
  7. Prepare cost benefit analysis of alternative practices / procedures and develop appropriate resolution
  8. None of the above


* 10.Choose the statement(s) that describe your experience in communicating information to senior management officials.
  1. I have assisted in the preparation of policy recommendations, procedures or analyses, providing data and background information to senior officials as requested.
  2. I have developed comprehensive materials for reports, briefings, and meetings for management officials.
  3. I have communicated program strategies, goals, objectives, and priorities to program personnel within an organization.
  4. I have prepared briefing materials for management officials.
  5. I have made recommendations orally.
  6. None of the above


* 11.I have routinely and successfully applied the following interpersonal communication skills at work.
  1. Facilitated the resolution of competing or conflicting interests among parties when cooperation was needed in order to complete my assigned work.
  2. Interacted effectively in situations where frequent changes, delays, or unexpected events arose that caused shifts in priorities, timetables, or work assignments.
  3. Provided direction, guidance, or instruction to lower grade professional staff.
  4. Diffused confrontational contact with people who are difficult, hostile, or distressed.
  5. None of the above.


* 12.Which of the following types of experience do you have in regards to managing daily assignments by planning and organizing tasks to carry out work functions?
  1. I keep a calendar of appointments for my supervisor.
  2. I have managed daily office or administrative tasks as an office manager or similar position.
  3. I routinely remind my supervisor of upcoming appointments or due dates.
  4. I plan my own work daily using lists to keep tasks organized.
  5. I maintain a personal calendar of upcoming appointments or tasks.
  6. I maintain a calendar for my office unit to keep track of upcoming events, due dates or schedules.
  7. I plan work that must be done for the week including the use of automated ticklers or reminders to keep track of priorities.
  8. I coordinate work functions or tasks with others in the office to ensure they are completed on time.
  9. I have worked in a fast paced environment where staff is required to balance multiple projects at once .
  10. I complete individual tasks that are given to me by my supervisor by the due date.
  11. None of the above.


* 13.Which of the following types of experience do you have in regards to managing travel arrangements by applying Federal, State, or private industry travel regulations to facilitate travel of staff?
  1. I have not had an opportunity to make travel arrangements for others.
  2. I have made airline, hotel, or rental car reservations for other staff by following travel procedures.
  3. I have prepared supporting documentation, such as travel authorizations or travel vouchers, in accordance with travel procedures.
  4. I have prepared reports on travel of staff.
  5. I have prepared travel itineraries for others.
  6. I have used automated systems to make travel arrangements.
  7. I have resolved problems with reservations or travel arrangements I have made for others.
  8. I have prepared orders and arranged itineraries for both foreign and domestic travel.
  9. None of the above.


* 14.Choose all the following statements that apply to your experience in written communication.
  1. I have experience editing correspondence and sections of reports of a technical nature for use of others outside the immediate office.
  2. I have experience in composing and formatting formal documents.
  3. I have experience in composing correspondence and reports for others inside the immediate office.
  4. I have experience in editing work of others ensuring correct punctuation, spelling, grammar, and conformance to established style guides.
  5. I have been commended for meeting the goals and timelines required to present written findings to executives or program officials.
  6. None of the above.


* 15.Have you prepared correspondence, reports and other documents using computer software applications?
  1. Yes
  2. No


* 16.I have initiated the following forms of written communication as a regular, recurring part of my job.
  1. Topical memoranda for inter-office use
  2. Correspondence signed by management
  3. Comments to proposed legislation, regulations, policies, or procedures
  4. Projects/job proposals for an organization's annual plan
  5. None of the above


* 17.Please identify the software application(s) you are proficient with:
  1. MS Word
  2. MS PowerPoint
  3. MS Excel
  4. MS Access
  5. MS Outlook
  6. MS Visio
  7. Adobe
  8. None of the above






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).