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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 05
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* 1.Select the one response below that best describes your experience/education background.
  1. I have one year of specialized experience equivalent to the GS-04 level.
  2. I have successfully completed 4 full years of education above the high school level (in any field) in an accredited business, secretarial, or technical school, junior college, college, or university.
  3. I have a combination of education and experience as described above that together qualify me for the position.
  4. I will meet the specialized experience requirements within 60 days of the closing date of this announcement.
  5. I do not meet any of the requirements as described above.


Grade: 06
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* 1.Select the one response below that best describes your experience/education background.
  1. I have 1 year of specialized experience which included a variety of the following: screening callers/visitors, maintaining an electronic calendar for management, reading incoming correspondence for distribution, reviewing all outgoing correspondence to ensure proper format, using word processing software, maintaining time and attendance records, taking notes during meetings, and making travel arrangements. This experience is equivalent to a GS-05 level in the federal government.
  2. I will meet the specialized experience requirements within 60 days of the closing date of this announcement.
  3. I do not meet the specialized experience requirements as described above.


* 2.Do you have experience training others on administrative tasks?
  1. Yes
  2. No


* 3.Do you have experience developing new procedures and/or updating existing procedures?
  1. Yes
  2. No


Grade: All Grades
* 1.Select the choices below that describe your ability to communicate orally with a variety of customers in order to obtain and provide information. (Please select all that apply).
  1. I have assisted disgruntled customers and/or directed them to the appropriate source for information.
  2. I have acted as the main liaison with other departments or organizations on office administrative matters.
  3. I have served as a point of contact for briefings, meetings, and/or conferences disseminating a variety of information.
  4. None of the above.


* 2.Please select the one response that best describes your experience in handling written material. (Please select one answer)
  1. I review incoming material, documents, or mail for completeness and file or route materials according to instructions.
  2. I review incoming material, documents, or mail and determine proper disposition or routing based on established assignments or areas.
  3. I screen incoming material, documents, or mail and determine proper disposition or routing based on my understanding of the subject or content. I send routine acknowledgements to certain inquiries.
  4. I screen incoming material, documents, or mail and determine appropriate action. I send routine replies based upon nature of inquiry. I locate and attach related material to items that must be assigned to others for action.
  5. None of the above.


* 3.Select the choice which best describes the extent to which you have prepared correspondence and other documents using proper grammar, spelling, punctuation, capitalization and style.
  1. I have no training or experience in performing this task.
  2. I have completed standard forms and copied information from one source to another.
  3. I have written interoffice memos and transmittal letters.
  4. I have taken meeting notes and prepared minutes, or meeting summaries.
  5. I have written documents covering information such as standard office procedures or training materials.
  6. I have training on performing this task, but have not yet applied this knowledge in a work environment.


* 4. Select the one response that best describes your ability to communicate orally with various levels of employees and management.
  1. I have greeted visitors, or relayed messages, or answered and redirected telephone calls.
  2. I have questioned, interviewed, or conferred with others to obtain or verify information; and explained non-technical procedures to others.
  3. I have given short presentations at briefings or meetings (e.g. staff meetings, small project work group meetings, meetings with fellow team members).
  4. I have discussed and explained technical material that may have been controversial or sensitive. I have acted as the main liaison with other departments or organizations.
  5. None of the above.


* 5.Which of the following best describes your experience in greeting or providing assistance to office visitors?
  1. I frequently interact with office visitors.
  2. I have occasional interaction with office visitors.
  3. I have no interaction with office visitors.


* 6.Which of the following accurately describes your knowledge of administrative procedures and practices of a professional office (e.g. law, medical, dental)?
  1. I can maintain a supervisor's calendar making appointments as instructed
  2. I prepare travel arrangements and complete travel vouchers.
  3. I maintain time and attendance records.
  4. I requisition office supplies and/or equipment.
  5. I have completed course work in general office procedures.
  6. I brief supervisors before a scheduled meeting.
  7. I organize, compile, reproduce and distribute briefing materials.
  8. I schedule appointments without prior approval.
  9. I analyze and maintain an office budget within a larger organization.
  10. I arrange conferences independently.
  11. I coordinate arrangements for meetings.
  12. None of the above.


* 7.Please select the response that best describes your highest level of experience related to office automation tasks. (Please select one answer)
  1. I have saved and retrieved electronic files or documents; inserted and deleted text in letters and memoranda; entered data into established spreadsheets or databases; printed documents; and sent and received electronic mail.
  2. I create a wide range of documents, often requiring complex formats, using the advanced functions of one software type; e.g., edit and reformat lengthy drafts; generate tables of contents, lists of exhibits, indexes; revise complex databases or spreadsheets.
  3. I select the most appropriate software based on the nature of the work and my knowledge of the features of the full range of software types; create documents using multiple software types (e.g., reports containing graphics, charts, or tables); develop new databases or spreadsheets to meet office needs.
  4. None of the above.


* 8.From the list below, select the one that best describes your experience in working with schedules and deadlines.
  1. Followed a schedule of work activities and priorities determined by my supervisor.
  2. Independently scheduled my work to meet established deadlines.
  3. Scheduled my work activities and that of subordinate secretarial or clerical staff to meet required deadlines.
  4. Established deadlines and scheduled my work and that of subordinate secretarial or clerical staff to meet those deadlines.
  5. None of the above.


* 9.I have regularly performed the following work assignments:
  1. Use the Internet to research and gather information.
  2. Research and summarize information from a variety of sources to prepare one of-a-kind documents.
  3. Use the Internet to research and gather mission information or make travel reservations, etc.
  4. Input and retrieve data in a computer system.
  5. Search files, documents, or other sources for informational materials to prepare responses to inquiries, briefing packages or background for meetings or conferences.
  6. Collect, prepare and format data from personal research.
  7. None of the above.


* 10.From the following choices, select those that you have routinely and successfully performed at work. (Select all that apply)
  1. Arrange meetings, conferences, and workshops.
  2. Maintain office filing systems.
  3. Track date sensitive correspondence or other information requiring response using an automated or manual tracking system.
  4. Prepare requisitions for supplies, maintenance, and equipment.
  5. Independently determine office supplies to requisition based on inventory of supplies, staff survey, and requests.
  6. None of the above.


* 11.Please select the software application(s) that you are proficient in (proficient means you understand and utilize a major part of the system's functionality/capabilities). (Select all that apply)
  1. Proficient in Microsoft Word.
  2. Proficient in Microsoft PowerPoint.
  3. Proficient in E-mail (i.e. Lotus Notes, GroupWise, Microsoft Outlook, etc.).
  4. Proficient in Microsoft Excel.
  5. None of the above.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).