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Vacancy Questions Preview

Vacancy Questions Preview

Grade: All Grades
You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-14 grade level in the Federal service. Specialized experience for this position must be directly related to the managerial duties of the position. Managerial experience may include making decisions on work issues presented by subordinate supervisors and deciding on and/or coordinating work related changes affecting other organizations.

* 1.Select the choice that best describes your specialized experience.
  1. I have one full year of specialized experience equivalent in responsibility and scope to the GS-14 level as described in the vacancy announcement under specialized experience requirements.
  2. I do not meet or exceed the one year of specialized experience as described in the vacancy announcement.
  3. I will meet the one year of specialized experience as described above, within 60 days after the closing date of the announcement.

* 2.In which position(s) in your resume can your one year of experience be found?
Maximum length of 250 characters.

* 3.Select the responses that describe your experience managing projects.
  1. Defined the project.
  2. Planned the project and established project milestones.
  3. Managed the project team and budget.
  4. Managed project requirements and user expectations.
  5. Developed and/or managed change/problem tracking system.
  6. Facilitated discussions and decisions to work toward solutions.
  7. Clarified roles and optimized the contribution of the people involved in the project
  8. Controlled deliverables, ensuring that they met quality benchmarks and were on schedule.
  9. None of the above.

* 4.Select the responses from the list below that reflect your experience in team leadership and project management.
  1. Led a team in self assessing strengths and weaknesses to identify opportunities to improve work
  2. Distributed and balanced workload among team members based on workflow and individual members’ skill levels and specialized knowledge.
  3. Set goals, milestones and timetables.
  4. Tracked status of team assignments and reassigned work or adjusted timetables as necessary to meet goals and deadlines.
  5. Provided guidance and training on policies, procedures and techniques to junior team members.
  6. Coordinated team goals, timetables and activities with other teams working on related projects.
  7. None of the above.

* 5.From the following list, select one choice that best describes your communication skills.
  1. I have regularly served as a subject matter expert in dealing with managers and executives.
  2. I have regularly participated in discussions with managers and executives in which the purpose was to plan, coordinate, or consult on work efforts or to resolve specific business problems. This included influencing or motivating individuals or groups who were working toward a mutual goal and had cooperative attitudes.
  3. I have regularly conducted discussions as a program representative, in which the purpose was to influence, motivate, or persuade persons or groups. This included using communication skills to approach individuals or groups who were skeptical or in disagreement in order to obtain the desired effect.
  4. I have regularly justified, persuaded, negotiated, or resolved matters involving significant or controversial policy or program issues. This included communicating effectively with a full range of individuals or groups.
  5. None of the above.

* 6.Select the oral communication activities you have performed on a regular or recurring basis to work.
  1. Answered public inquiries.
  2. Met with high level officials, clients, or customers to discuss recommendations or present data.
  3. Represented a work group or organization at meetings.
  4. Responded to telephone requests from colleagues, managers, or clients both inside and outside of the organization.
  5. Acted as primary liaison with other organizations.
  6. None of the above.

* 7.Which of the following types of documents have you written?
  1. Analyses of proposed policy, legislative, or management initiatives
  2. Budget or financial plans
  3. Financial summary reports
  4. Business requirement documents
  5. Correspondence or memoranda
  6. Option papers/decision memos
  7. Policies/Directives
  8. Performance measures
  9. Project status reports/updates
  10. Risk analysis
  11. Business Cases
  12. Standard operating/maintenance procedures
  13. Statement of work
  14. Strategic plans
  15. Training materials
  16. White paper/issue paper
  17. None of the above

* 8.Which of the following challenges have you successfully met in communicating with others?
  1. I have solved operational problems by bringing parties together to resolve conflicts or disputes.
  2. I have led the development of alternative or new solutions in collaboration with others. 4
  3. I have influenced or motivated others to accept my plan or approach.
  4. I have solicited information from sources that were reluctant at first.
  5. None of the above.

* 9.Choose the statements that apply to your experience in interacting with a variety of people in various situations to achieve effective solutions.
  1. I have served as a spokesperson for an organization.
  2. I have facilitated communications and activities between organizational entities.
  3. I have developed and implemented training plans for a component organization.
  4. I have resolved employee complaints and concerns.
  5. I have established program objectives and performance goals.
  6. None of the above.

* 10.From the following list, select all of the duties you have performed on a regular and recurring basis.
  1. Planned work to be accomplished by subordinates, set and adjusted priorities, and prepared schedules for the completion of work.
  2. Assigned work to subordinates based on priorities, consideration of the difficulty of assignments, and the capabilities of employees.
  3. Responsible for first line supervision of employees.
  4. Developed performance standards and evaluated employees' work.
  5. Instructed employees on both program work and administrative matters.
  6. Interviewed candidates for positions.
  7. Recommended individuals for appointment, promotion, or reassignment.
  8. Worked with employees to identify their developmental and training needs.
  9. Resolved office conflicts through mediation and/or other forms of alternative resolution.
  10. Resolved office conflicts by providing written guidance.
  11. Addressed employee conduct issues by taking appropriate actions such as counseling, reprimands, or suspensions.
  12. Coached employees on performance issues.
  13. Followed necessary steps when an employee's performance did not improve.
  14. Developed performance improvement plans.
  15. None of the above.

* 11.This position requires the ability to manage a staff of employees. Choose the one statement from the following list that best describes your highest level of experience in a permanent position.
  1. A team-leader with full responsibility for planning and assigning work to be accomplished, setting and adjusting short-term priorities, providing technical review of work, coaching employees, and managing productivity and quality of work.
  2. A first-level supervisor, with full authority to: plan work done by subordinates; set and adjust short-term work priorities; assign work based on priorities and staff capabilities; set standards and evaluate work performance of subordinates; interview candidates for position in the work unit; hear and resolve complaints from employees; effect minor disciplinary measures; identify staff developmental and training needs; relate organizational policies to staff; and develop improved work production and quality.
  3. A manager or director with recurring responsibility for planning, developing, and implementing programs. This would include developing short and long-term action plans with milestones, identifying and managing resources, and managing work teams and advisory groups in the design of systems and programs.
  4. None of the above.

* 12.From the following list, select the types of decisions you made as a manager:
  1. Hiring
  2. Adverse personnel actions
  3. Reorganization
  4. Policy
  5. Budget formulation
  6. Business Case creation
  7. None of the above

* 13.How many people have you directly supervised at one time?
  1. 0
  2. 1 – 5
  3. 6-10
  4. 11-20
  5. More than 20

* 14.Which of the following elements of leadership do you have experience?
  1. Establish performance standards
  2. Team building
  3. Time and attendance
  4. Conflict resolution
  5. Motivation
  6. Employee development/training
  7. Mentoring
  8. Determining prioritization of work efforts/project work
  9. None of the above

* 15.What is the highest level of visibility one of your decisions has had?
  1. My organizational unit
  2. My business line
  3. My company or agency
  4. Government wide or industry wide
  5. General public
  6. None of the above

* 16.Please indicate which of the following best describes your experience planning and organizing work to achieve the goals of an Acquisitions/Procurement program or organization.
  1. I planned, developed, and implemented programs with organizational scope and impact; managing work teams and/or advisory groups in the overall administrative programs.
  2. I established annual, multi-year, or similar types of long-range work plans for an organizational component; setting goals and objectives; planning for short and long term resource needs.
  3. I set goals and/or planned work to be accomplished by others; set and adjusted priorities, and prepared schedules for the completion of work.
  4. I planned and organized my own work assignments against deadlines assigned by my Supervisor; often handling several work assignments at the same time.
  5. I developed a statement of work for complex procurement action.
  6. I evaluated and developed procurement policies.
  7. I served as a contracting officer technical representative.
  8. I developed acquisition plans for a large organization.
  9. I monitored the status of procurement operations.
  10. I have done none of the above.

* 17.Choose the level that best describes your experience supervising an acquisition/procurement staff.
  1. I have not supervised or led an acquisition/procurement staff.
  2. I have been a team leader for an acquisition or procurement program but have not been responsible for supervisory functions.
  3. I have been an acquisition manager or supervisor of an acquisition or procurement program and have performed the full scope of supervisory functions for 5-10 employees.
  4. I have been a senior acquisition manager or supervisor of an acquisition or procurement program and have performed the full scope of supervisory functions, including serving as hiring selection official for 15 or more employees.

* 18.Select all of the answer(s) that describe your experience performing the following acquisition tasks.
  1. I have assisted the Director in planning, administration and direction of an acquisition organization.
  2. I have overseen the development and management of new procurement initiatives.
  3. I have participated in the formulation and implementation of complex acquisition strategies and methodologies.
  4. I have formulated and recommending policies and plans pertaining to acquisition planning, procurement, and contract administration.
  5. I have interpreted and applied Federal Procurement regulations
  6. I have written contracting policy, guidance, and procedural documentation for a wide range of contracting functions.
  7. I have conducted quality control to assure that the procurement program is carried out in accordance with generally accepted procurement criteria.

* 19.Identify all of the contract activities you have completed.
  1. Prepared contract requirements/statements of work
  2. Evaluated contract proposals
  3. Monitored contracts
  4. Recommended contract award approval
  5. Negotiated contract terms
  6. None of the above

This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).