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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 13
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For the GS-13: Specialized experience is one year of experience at the GS-12 level or equivalent in other public or private sectors, that is directly related to the position and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes duties such as: interpreting established privacy-related policies and procedures, performing privacy-related analysis and presenting the results in reports and analytical products, being able to serve as a team player switching between several endeavors, having good communication skills and facilitating an office’s administrative programs and policies.

* 1.Do you meet this specialized experience?
  1. Yes
  2. No


* 2.In which position(s) in your resume can your 1 year of experience be found?
Maximum length of 250 characters.


Grade: 14
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For the GS-14: Specialized experience is one year of experience at the GS-13 level or equivalent in other public or private sectors, that is directly related to the position and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes duties such as: analyzing established and proposed privacy-related policies and procedures, performing a wide range of privacy-related analysis and presenting the results in reports and analytical products, managing and implementing projects, the ability to lead/supervise, being able to serve as a team player switching between several endeavors, having good communication skills and facilitating an office’s administrative programs and policies.

* 1.Do you meet this specialized experience?
  1. Yes
  2. No


* 2.In which position(s) in your resume can your 1 year of experience be found?
Maximum length of 250 characters.


* 3.Choose all the statements that describe your experience managing, directing or administrating an important program and/or significant program segment.
  1. I have issued technically authoritative interpretations and decisions regarding laws, regulations and program policies relating to the program.
  2. I have developed and recommended program policies, strategies and goals.
  3. I have set the short-range objectives for the accomplishment of the program work.
  4. I have set long-range plans for the program considering the possible changes in program direction and new and/or emerging laws.
  5. I have developed and approved program procedures and practices.
  6. I have promoted program(s) and provided expert advice to a variety of senior officials.
  7. I have performed reviews of major initiatives and finance functions including headquarters and field operations.
  8. I have reviewed and made recommendations for standard operating procedures.
  9. I have not performed any of the above tasks.


* 4.Select activities from the following list that you have regularly performed and which demonstrate your skill in project management:
  1. Analyze tasks and functional requirements.
  2. Define projects, allocate resources and perform project scheduling.
  3. Measure and oversee project performance.
  4. Direct and manage project controls.
  5. Direct and manage reporting requirements.
  6. Implement change management for an active project.
  7. Manage project in order to reach the assigned outcome.
  8. Manage technical projects involving complex hardware and software applications of a call order management system.
  9. Utilize advanced software tools for the planning and control of projects.
  10. Conduct a project risk analysis and recommended mitigation strategies.
  11. Apply the discipline of earned value management (EVM) to a project.
  12. None of the above.


* 5.Choose the statement(s) that describes your experience establishing and maintaining a robust Privacy Program within an organization.
  1. I have reviewed policy guidelines, standard operating procedures, inspection reports, risk-assessments, and significant cases to identify systemic trends indicating the need to update policy, procedures, or training.
  2. I have made updates to Privacy policies, regulations and operating procedures that required extensive research and development of program-specific regulatory, policy, advisory, and assessment criteria consistent with higher authority directives or emerging legislation or case law.
  3. I have recommended the adoption and application of new methods, approaches, and assessment criteria to ensure program or project requirements are aligned with strategic objectives.
  4. None of the above.


Grade: All Grades
* 1.Select the items that describe work activities you have performed in assisting organizations in managing change.
  1. Assessed organizational readiness for change
  2. Performed marketing and or communication activities to prepare the organization for a change in programs, policies, etc.
  3. Formally led change initiatives
  4. Developed change management plans strategies
  5. Conducted focus groups, surveys or interviews to determine readiness for change.
  6. Participated in performing change management interventions.
  7. None of the above


* 2.Which of the following describes your highest level of experience in managing change or change initiatives?
  1. I have assisted others in organizational development and or change management initiatives.
  2. I have been a member of a team that used organizational development and or change management principles or techniques to facilitate organizational improvement.
  3. I have independently used organizational development and or change management principles or techniques to facilitate organizational improvement.
  4. I have been a team leader in projects using organizational development and or change management principles or techniques to facilitate organizational improvement.
  5. I have been a team leader in complex, cross functional or organization wide efforts employing organizational development and or change management principles or techniques to facilitate organizational improvement.
  6. None of the above


* 3.Select the response(s) that reflect(s) your ability to set priorities and provide advice and instructions on how to best meet customer needs.
  1. I have led less experienced co-workers on multiple projects in order to meet customer needs, including providing advice to co-workers on how to best meet customer needs. My experience includes planning requirements and process improvement efforts for assigned projects. I have used project management practices, tools, and techniques to manage and control multiple projects.
  2. I have experience gathering, assessing, and developing user requirements to meet organizational needs.
  3. I have developed and recommended innovative solutions to complex project management risks/problems that result in decisions affecting the outcome of projects.
  4. I have experience analyzing and evaluating changes in project plans and funding along with their effect on financial and budgetary milestones in order to set priorities and meet customer needs. I also have experience recommending and implementing new or revised project plans and funding to improve practices and programs.
  5. I have experience tracking schedules and monitoring project action items for multiple projects that have strict deadlines to ensure that projects are delivered on time and within budget.
  6. None of the above.


* 4.Select the response(s) that describe(s) your ability to manage multiple projects and to meet strict schedule and budget deadlines.
  1. I have established priorities among concurrent multiple projects, to complete the projects and deliverables on time and within budget constraints.
  2. I have established and tracked timelines for multiple projects.
  3. I have successfully managed concurrent multiple projects from inception to completion.
  4. None of the above.


* 5.Select the response that best describes your ability to use project management principles and methods to plan, manage, and control projects throughout the entire project life-cycle.
  1. I have experience using project management principles, methodologies, and tools for a large institution. I have provided project oversight and created project plans to manage and control projects throughout their lifecycle, including preparing, justifying, and/or administering the budget for an assigned program area. I have planned, coordinated, and led project management and process improvement efforts, including conducting Integrated Baseline Reviews and monitoring projects and contracts using Earned Value Management and Quality Assurance Surveillance Plans. I have monitored and managed project activities and resources to mitigate risk. I have also developed detailed project plans for information technology and non-information technology projects.
  2. I have experience as a member of a project management team in a large institution. I have assisted in planning, managing, and controlling projects to ensure successful outcomes. I have developed project plans for information technology and non-information technology based projects with assistance from senior personnel or others. I have also conducted and documented assessments to ensure that project phases and deadlines were met.
  3. I have experience using project management principles, methodologies, and tools for a large institution. I have provided project oversight and created project plans to manage and control projects throughout their lifecycle. I have planned, coordinated, and led project management and process improvement efforts. I have monitored and managed project activities and resources to mitigate risk. I have also developed detailed project plans for information technology and non-information technology projects.
  4. I have experience managing projects using project management principles, methodologies, and tools. I have planned, coordinated, and led project management, requirements, and process improvement processes. I have managed and controlled projects throughout their life-cycle.
  5. None of the above.


* 6.Indicate your experience gathering and evaluating information and conducting trends analysis on data.
  1. I have applied analytical and evaluating practices, theories, methods, and techniques to provide recommendations on technical issues (e.g., contributing ideas to objectives, approach, or audit tests, based on research).
  2. I have tracked and monitored completion of office assignments and prepared reports that evaluate results and document any trends.
  3. I have obtained accurate and sufficient information on audit inquiries and recommended responses based on evaluation of the information.
  4. I have conducted analysis, reviews and studies of operational and administrative programs and processes in order to provide recommended solutions and improvements for efficiency.
  5. I have not performed any of the above tasks.


* 7.Choose the statement that best describes your skill in evaluating specific situations, identifying issues or problems, or seeking alternative solutions consistent with applicable regulations.
  1. I have no education, training, or experience in performing this task/competency.
  2. I have had education and training in performing this task/competency, but have not yet performed it on the job.
  3. I have performed this task/competency on the job, with close supervision from a supervisor or senior employee.
  4. I have performed this task/competency as a regular part of a job, independently and usually without review by supervisor, manager or senior employee.
  5. I have supervised performance of this task/competency and/or I have trained others so they can perform this task/competency or others normally consult me as an expert for assistance in performing this task/competency.


* 8.Indicate your experience(s) gathering and evaluating information and data.
  1. I have applied analytical and evaluating methods, theories, and techniques to provide recommendations on technical issues (e.g., researching and analyzing official documents; compiling and charting statistical data; gathering, summarizing and analyzing information for incorporation into final reports; carrying out specified portions or segments of specific projects).
  2. I have tracked and monitored completion of office assignments and prepared reports that evaluate results and document any trends.
  3. I have conducted analysis, reviews, and studies of operational and administrative programs and processes in order to provide recommended solutions and improvements for the efficiency of the office.
  4. I have not performed any of the above tasks.


* 9.I have planned and performed the following duties as it relates to research and analysis.
  1. Conducted research or studies and provided recommendations for needed revisions in applicable policies and procedures.
  2. Consolidated results of analysis into an overall report for presentation to management.
  3. Participated in the monitoring, tracking and evaluation of operational workload indicators and workload systems.
  4. None of the above


* 10.Select all the answer(s) that describe your experience identifying and analyzing problems; making logical decisions; and providing solutions.
  1. Identified and analyzed problems; distinguished between relevant and irrelevant information to make rational decisions.
  2. Used qualitative data and analytical tools in problem solving.
  3. Developed policies, regulations, procedures, and plans for meeting the organization's goals and objectives.
  4. Independently interpreted and applied statutes and regulations to resolve problems and issues.
  5. Prepared and presented analytical information to senior management officials within the organization. Analyses are used to explain or justify decision, conclusions, findings and recommendations.
  6. Developed comprehensive material for reports, briefings or meetings of senior management officials on issues.
  7. None of the above.


* 11.Choose the statement(s) that describes your experience with the Privacy Act program.
  1. I have interpreted the Privacy Act and laws, regulations, Executive Orders, policies relating to privacy issues. I have applied those interpretations to complex or broad issues facing the office and have developed proactive solutions to the issues.
  2. I have provided opinions and technical guidance on Privacy policy issues that were controversial and helped shape a helpful outcome.
  3. I have identified Privacy risks and issues, and proposed fully researched agency implementation actions or risk mitigation suggestions.
  4. I have created awareness and training materials that demonstrate the key elements of the Privacy Act.
  5. I have prepared documentation to ensure Privacy Act compliance.
  6. None of the above.


* 12.Choose the statement(s) that describes your experience with improving implementation aspects of the Privacy Program within your office.
  1. I have been significantly involved in determining risk mitigation strategies to protect Privacy Act information.
  2. I have established a series of reports and review routines to improve the monitoring of compliance with the Privacy Act.
  3. I have created written guidance to enhance the privacy protections for agency information.
  4. I have created and presented training materials to employees to improve employee understanding of their responsibilities under the Privacy Act.
  5. I have created and presented training materials for supervisors and managers to improve their understanding of their role in supporting compliance with Privacy Act policies and procedures.
  6. None of the above.


* 13.Which of the following (if any) International Association of Privacy Professionals (IAPP) certifications have you acquired:
  1. The Certified Information Privacy Professional (CIPP)
  2. The Certified Information Privacy Professional/Government (CIPP/G)
  3. The Certified Information Privacy Professional /Information Technology (CIPP/IT)
  4. The Certified Information Privacy Professional/Europe (CIPP/E)
  5. I do not have any of these certifications.


* 14.From the following list, please select the laws and regulations that you have comprehensive knowledge of and experience using.
  1. Privacy Act
  2. E-Government Act’s privacy requirements
  3. Federal Information Security Management Act
  4. Tax Disclosure Laws
  5. Gramm-Leach Bliley
  6. Computer Matching and Privacy Protection Act
  7. Privacy Act Systems of Records
  8. Right to Financial Privacy Act
  9. Other security and Federal privacy statutes
  10. None of the above


* 15.Choose the statement that best describes your experience evaluating programs or systems for compliance with the Privacy Act.
  1. I have served on a team conducting privacy compliance assessments of an agency. I investigated selected areas of the program and drafted preliminary findings and supporting documentation in contributing to reports.
  2. I have participated in Privacy Program reviews gathering information for compliance assessment, identifying potential issues to share with the evaluation team.
  3. I have served as team lead for assessment teams evaluating the agency programs. Prepared information to support inquiries and reports relating to operations and compliance with the Privacy Act. Provided recommendations for incorporating the Privacy Act into the program.
  4. None of the above.


* 16.I have experience briefing or presenting information to the following audiences:
  1. Senior agency officials
  2. Supervisors
  3. Subordinates
  4. Government organizations
  5. General public
  6. Technical experts
  7. None of the above


* 17.Select the documents that you have assisted in preparing; or to which you have made contributions.
  1. Brochures and awareness publications
  2. Financial summary reports
  3. Business requirement documents
  4. Performance measures
  5. Project status reports/updates
  6. Publications
  7. Standard operating/maintenance procedures
  8. Training materials
  9. None of the above


* 18.Select those items that describe work activities you have performed that involved communicating information orally.
  1. Advised on the potential benefits and uses of automation to improve the efficiency of administrative support or program operations
  2. Advised on the organization, methods, and procedures for providing administrative support systems such as records, communications, directives, forms, files, and documentation
  3. Briefed audiences; recommended changes or improvements in organization, staffing, work methods, and procedures
  4. Briefed audiences on project status or changes
  5. None of the above


* 19.Please choose the statement that best describes your experience communicating in writing.
  1. I have developed and compiled written documents for a wide variety of audiences that required significant editing prior to distribution.
  2. I have consistently generated effective, detailed, well written documents that required moderate editing prior to distribution.
  3. I have independently generated effective, detailed, well written documents that required little or no editing, and are of a quality suitable for review by senior executives.
  4. None of the above






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).