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Vacancy Questions Preview

Vacancy Questions Preview

Grade: All Grades
* 1.GS-15 - Choose one answer that best describes your experience.
  1. I possess at least one year of specialized experience equivalent to the GS-14 grade level in the Federal service performing work related to the duties of the position described in the vacancy announcement.
  2. I do not meet the requirement as described above.


* 2.Choose all of the following which you done as a routine part of your professional work experience.
  1. Established priorities and timelines among multiple projects
  2. Started up and managed projects through completion
  3. Established milestones and monitored project progress
  4. Met deadlines
  5. Made resource decisions for competing projects
  6. Assigned tasks and monitored performance
  7. Anticipated and resolved problems
  8. Maximized use of limited financial and personnel resources
  9. None of the above


* 3.Select all of the statements that best describe your experience in providing program support, management, and coordination:
  1. Prepare standards and procedures.
  2. Analyze and evaluate data to identify trends, characteristics and deficiencies and make recommendations based on my analysis.
  3. Coordinate and interact with other agencies and interagency workgroups.
  4. Prepare long-range management plans, including evaluate and implement program changes.
  5. Provide advice to managers to resolve recurring or complex issues.
  6. Train others in all aspects of the program.
  7. Analyze and resolve conflicts in program objectives and/or critical work issues in controversial situations requiring complex negotiations.
  8. None of the above.


* 4.Choose all that apply to your experience in performing routine budgetary and/or financial analysis.
  1. Identify problem areas and recommend resolution.
  2. Prepare allotments for assigned accounts.
  3. Maintain records of apportionment and/or obligation balances.
  4. Monitor financial management information reports to control obligations against allotments.
  5. Develop budgetary data.
  6. Prepare justifications for budget submission ensuring budgeted formulation data is accurate.
  7. Monitor assigned programs continually to anticipate additional budgetary requirements.
  8. None of the above.


* 5.Choose the response that best describes your highest level of experience developing, leading, directing, and motivating a diverse staff taking into account individual goals, values and sensitivities.
  1. Provided broad guidance to people to prioritize work and then accomplish it in a timely, satisfactory manner.
  2. Led, supervised and managed professional and administrative staff in the design and delivery of programs and projects.
  3. Led a large, complex, multi-layered workforce of widely varying occupations and knowledge levels.
  4. Led a management evaluation or assessment team to provide assistance on organizational programs.
  5. As a senior staff member, served as acting supervisor on occasion, and assisted the supervisor in developing and leading others. Led, directed and motivated team members to accomplish specific projects.
  6. No experience in developing, leading, directing and motivating a diverse staff.


* 6.Which of the following most accurately describes your ability to set priorities, organize and respond to work requests?
  1. In my past work assignments, I have had oversight over several teams or groups with it being my responsibility to set all project objectives, goals and deadlines. I have developed both short and long range goals with milestones to assess progress. I have experience reporting on progress to higher-level management.
  2. In my past work assignments, I have planned a short-term project that involved setting objectives, goals and deadlines for others. I am proficient at modifying these plans as necessary to ensure deadlines are met. I have experience reporting on progress to my immediate supervisor.
  3. In my past work assignments, I have assessed my own work products and monitored progress against assigned goals. I have scheduled tasks so that needed information was gathered in the proper sequence. I have experience adjusting my own work to ensure that deadlines are met.
  4. I have had education or training that has required me to organize my work and set priorities in order to complete assignments on time, but have not been required to apply this ability in my professional job assignments.
  5. I do not have education or training related to setting priorities.


* 7.This position requires establishing and maintaining effective relationships with agency individuals in the public and private sector. Choose the statement(s) that describe the services you provided as a regular part of your job.
  1. Made recommendations to senior level personnel on the best course of action regarding the review and analysis of documents, including the provision of summaries for such documents
  2. Made recommendations to senior level legal personnel on the best course of action regarding the review and analysis of legal documents, including the provision of summaries for such documents.
  3. Maintained and conducted effective contacts and acted as liaison with customers/clients regarding analyses you performed on substantive issues.
  4. Participated in meetings with senior level personnel and prepared policy analyses, background information, fact sheets and other material concerning substantive technical issues.
  5. Responded verbally to inquiries or requests for information regarding topics for which you provided analyses.
  6. Explained verbally technical information regarding topics for which you provided analyses to a variety of audiences.
  7. None of the above.


* 8.Indicate your highest level of experience in maintaining and promoting effective working relationships with managers, supervisors, co-workers or contractors.
  1. I have established effective working relationships with managers, supervisors, co-workers or contractors.
  2. I have led efforts to promote establishing effective working relationships with managers, supervisors, co-workers or contractors.
  3. I have worked on teams to promote establishing effective working relationships with managers, supervisors, co-workers or contractors.
  4. I have developed programs to promote establishing effective working relationships with managers, supervisors, co-workers or contractors.
  5. I have not performed any of the above tasks.


* 9.From the following list of interpersonal communication skills, please identify those that you have routinely and successfully applied at work. (Check all that apply)
  1. Facilitate the resolution of competing or conflicting interests among parties whose cooperation is needed in order to meet an objective
  2. Interact effectively in situations where frequent changes, delays, or unexpected events arise that cause major shifts in priorities, timetables, or work assignments
  3. Provide direction, guidance, or instruction to new staff
  4. Persuade others to adopt new methods, procedures, or techniques in order to improve operations
  5. Diffuse confrontational situations with people who are difficult, hostile, or distressed
  6. None of the above


* 10.As part of your regular work duties, how frequently did you interact with customers, external offices / organizations, or with other members of the public?
  1. A few times a month.
  2. Several times a week.
  3. At least once or twice a day.
  4. Frequently throughout the day.
  5. I did not interact with customers or the public at work.


* 11.Choose the statements that describe your experience managing, directing, or administering an important product, service, or program.
  1. I have developed and recommended program/service framework, strategies, and goals.
  2. I have set the short-range objectives.
  3. I have set long-range plans for the program considering the possible changes in program direction and new and/or emerging laws, or changes in organization priorities.
  4. I have developed and approved program procedures and practices.
  5. I have promoted programs and provided advice to a variety of senior officials.
  6. I have not performed any of the above tasks.


* 12.Select the responses that describe your experience leading and motivating a diverse staff taking into account individual goals, values and sensitivities.
  1. Provided broad guidance to people to prioritize work and accomplish it in a timely manner.
  2. Led, supervised and managed professional and administrative staff in the design and delivery of programs and projects.
  3. Led a large, complex, multi-layered workforce of widely varying occupations and knowledge levels.
  4. Led a management evaluation or assessment team to provide assistance on organizational programs.
  5. Led, directed and motivated team members to accomplish specific projects as an acting supervisor or senior staff member.
  6. None of the above.


* 13.Do you have professional experience communicating technical issues in writing to non-technical audiences?
  1. Yes
  2. No


* 14.Which management tasks have you performed?
  1. Setting goals, milestones and expectations
  2. Planning work assignments to be assigned to team members
  3. Assigning tasks and responsibilities to team members
  4. Reviewing completed work for technical accuracy
  5. Following up with team members to assure timeliness in meeting milestones
  6. Advising staff to achieve desired results
  7. Reporting progress to senior management
  8. Delivering products on time
  9. None of the above


* 15.Describe your experience in performing analytical and evaluative activities, studies or projects.
  1. Applies fact-finding and investigative techniques in resolving issues.
  2. Evaluates comments received on proposed regulations and/or policies to determine whether changes are feasible, enforceable and acceptable in view of program goals.
  3. Uses qualitative and quantitative methods, and other statistical approaches and techniques to assess program effectiveness.
  4. Assists in conducting interviews to obtain information on organizational missions, functions, and procedures.
  5. Works with upper management to define, analyze, and resolve problems with regulations and policy.
  6. None of the Above.


* 16.Indicate your experience in maintaining and promoting effective working relationships with managers, supervisors, co-workers or contractors. Select only one choice.
  1. I have led efforts to promote establishing effective working relationships with others.
  2. I have independently established effective working relationships with others.
  3. I have worked as part of a team to promote establishing effective working relationships with others.
  4. I have not performed any of the above tasks.


* 17.From the following list of organizational awareness skills, please select the ones that you have routinely and successfully employed at work.
  1. Facilitate the common understanding of competing or conflicting interests among parties whose cooperation is needed in order to meet an objective.
  2. Develop standards, expectations and deadlines so that multiple parties are organized and coordinated to act toward a common objective.
  3. Persuade others to adopt new methods or new approaches in order to achieve a collective objective.
  4. Interact effectively in situations where frequent changes, unexpected events arise that cause major shifts in priorities, timetables, or work assignments.
  5. None of the above.


* 18.Do you have professional experience analyzing management processes and developing recommendations for improvement?
  1. Yes
  2. No


* 19.Do you have professional experience analyzing the process and systems used to develop and execute a budget and developing recommendations for improvement?
  1. Yes
  2. No


* 20.Which statement best describes your highest level of experience incorporating performance measurement into the budget process and using it as a basis for the budget request and explanations for differences between budgeted and actual performance?
  1. I have no education, training, or experience in performing this task/competency.
  2. I have had education and training in performing this task/competency, but have not yet performed it on the job.
  3. I have performed this task/competency on the job, with close supervision from a supervisor or senior employee.
  4. I have performed this task/competency as a regular part of a job, independently and usually without review by supervisor, manager or senior employee.
  5. I have supervised performance of this task/competency and/or I have trained others so they can perform this task/competency or others normally consult me as an expert for assistance in performing this task/competency.


* 21.Do you have professional experience orally communicating technical budget issues to audiences external to your organization (e.g., investors, oversight committee)?
  1. Yes
  2. No


* 22.Do you have professional experience orally communicating technical budget issues to audiences within your organization (e.g., colleagues, subordinates, managers)?
  1. Yes
  2. No


* 23.Select the statement that best describes your experience problem solving to improve the organization.
  1. I have led improvement initiatives where I have identified the root cause of a problem, developed/recommended potential alternatives and implemented solutions which resulted in broad improvements for the organization as a whole.
  2. I have independently identified and implemented solutions to critical problems that have resulted in positive improvements within my functional area.
  3. I have assisted with identifying and developing solutions to problems of varying complexity.
  4. None of the above.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).