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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 12
* 1.GS-12 - Choose one answer that best describes your experience.
  1. I possess at least one year of specialized experience equivalent to the GS-11 grade level in the Federal service performing work related to the duties of the position described in the vacancy announcement.
  2. I do not meet the requirement as described above.


Grade: 13
* 1.GS-13 - Choose one answer that best describes your experience.
  1. I possess at least one year of specialized experience equivalent to the GS-12 grade level in the Federal service performing work related to the duties of the position described in the vacancy announcement.
  2. I do not meet the requirement as described above.


Grade: All Grades
* 1.Which of the following have you done as a routine part of your professional work experience?
  1. Established priorities among multiple projects
  2. Established timelines for multiple projects
  3. Closed out projects
  4. Started up and manage projects through completion
  5. Established and monitor project progress
  6. Met deadlines
  7. Used project management software
  8. Made resource decisions for competing projects
  9. Assigned tasks and monitor performance
  10. Anticipated and resolve problems
  11. None of the above


* 2.Which statements describe your experience gathering and evaluating information or data?
  1. I have applied analytical and evaluation methods, theories, and techniques to provide recommendations on technical issues.
  2. I have tracked and monitored completion of office assignments and prepared reports that evaluated results and documented any trends.
  3. I have conducted analysis, reviews, and studies of operational and administrative programs and processes in order to provide recommended solutions and improvements for the efficiency of the office.


* 3.Choose the statements that best describe your experience in managing and monitoring a budget for an organization.
  1. I have developed and justified a multi-year budget for an organization.
  2. I have been responsible for cost analysis and developing an operating budget for an organization with a variety of program elements.
  3. I have been responsible for monitoring a budget.
  4. I have compiled information for the development of a budget.
  5. I have managed the budgetary process, including the development and execution.
  6. I have developed and implemented strategies that ensure appropriate funding levels.
  7. I have overseen procurement and contracting procedures.
  8. I have analyzed expenditure trends.
  9. I have conducted a current budget needs assessment.
  10. I have created a budget estimate.
  11. I have obligated funds.
  12. I have tracked expenditures.
  13. I have monitored funding expenditures for accuracy and appropriateness.
  14. I have reconciled commitments, obligations, and expenditures.
  15. I have programmed funds across organization programs.
  16. I have explained and defended budget requests before senior agency management officials
  17. None of the above.


* 4.I have prepared and updated automated financial reports within:
  1. the Oracle Accounting System.
  2. the Discoverer Financial Management System.
  3. the Automated Government travel card system.
  4. PRISM/RDM Procurement Requisition Documents.
  5. Excel Spreadsheets.
  6. None of the above


* 5.Choose the statement(s) that best describe your experience in establishing, implementing, and maintaining financial management systems for program operations or administration.
  1. I have played a support role in the formulation and implementation of financial management systems.
  2. I have participated on a team that analyzed program requirements and user needs and developed recommendations for the implementation of financial management systems.
  3. I have taken a leadership role in analyzing program requirements and user needs and developing recommendations for the implementation of financial management systems.
  4. None of the above.


* 6.Please select the response that best describes your highest level of experience related to office automation tasks.
  1. I have saved and retrieved electronic files or documents, inserted and deleted text in letters and memoranda, entered data into established spreadsheets or databases, printed documents, and sent and received electronic mail.
  2. I create a wide range of documents, often requiring complex formats, using the advanced functions of one software type (e.g., edit and reformat lengthy drafts, generate tables of contents, revise complex databases).
  3. I select the most appropriate software based on the nature of the work and create documents (e.g., reports containing graphics, charts or tables, new databases).
  4. I analyze office procedures to determine how automation can improve work processes, develop improved methods and procedures, provide guidance on new procedures, and instruct other employees on use of hardware and/or software.
  5. None of the above.


* 7.Choose all applicable statements that relate to your experience in communicating in writing.
  1. I have prepared written presentations of factual data and information.
  2. I have prepared reports that reflect my analysis and recommendations.
  3. I have prepared written products that are widely distributed within the agency or to limited external audiences.
  4. I have written clear and effective correspondence, reports, and other written materials for a specialized audience.
  5. I have written technical and non-technical reports and presented data and information to a full range of internal and external individuals or groups with varied levels of technical expertise.
  6. None of the above.


* 8.Choose the type(s) of written products you have produced as a regular part of a job.
  1. Issue/position papers or summary reports on organizational data that included analysis and recommendations.
  2. Policy statements and guidance.
  3. Communication plans.
  4. Guidelines or procedural instructions for implementing new initiatives or systems.
  5. Recommendations for solutions to policy or reporting problems.
  6. Correspondence that consolidates input from a number of different sources (including contradictory viewpoints).
  7. Presentation or briefing materials.
  8. Briefings and testimony for Congressional hearings.
  9. Budget support, justification impact, and analysis.
  10. Organizational assessments.
  11. Strategic plans.
  12. None of the above.


* 9.Choose the answers that best describe the types of written material you either routinely develop or have a major role in developing.
  1. Quick, informal emails to customers, supervisors, peers and subordinates.
  2. Formal informational announcements via email or letters to customers, supervisors, peers and subordinates.
  3. Letters or reports to internal or external personnel responding to FOIA matters.
  4. Organizational policies and procedures.
  5. Detailed reports with data, analysis and recommendations to senior managers.
  6. None of the above.


* 10.Choose the statements that describe your communication and briefing skills that you use as a regular part of your job to support organizational goals and leadership.
  1. I regularly communicate organizational strategies, goals, objectives, and priorities in oral presentations.
  2. I explain or justify decisions, conclusions, findings or recommendations.
  3. I brief individuals outside the organization on agency goals and objectives.
  4. I defend agency positions with individuals outside of the agency.
  5. I build consensus through collaboration from others to obtain information, achieve results and accomplish goals.
  6. None of the above.


* 11.I have routinely applied the following communication skills in a professional setting:
  1. Facilitated the resolution of competing or conflicting interests among parties when cooperation was needed in order to meet program objective.
  2. Interacted effectively in situations where frequent changes, delays, or unexpected events arose that caused shifts in priorities, timetables, or work assignments.
  3. Discussed reviews and other assignments with mid-level management.
  4. Provided direction, guidance, or instruction to lower graded professional staff.
  5. Persuaded others to adopt new methods, procedures, or techniques in order to improve operations.
  6. Prepared work-related documents for mid-level managers.
  7. Met with senior officials and presented work assignment results.
  8. Diffused confrontational contact with people who are difficult, hostile, or distressed.
  9. Discussed performance plans/expectations and evaluations with lower graded professional staff.
  10. Communicated solutions and recommendations with senior executives.


* 12.Select the statement that best describes your experience trouble shooting technical problems in a professional setting.
  1. I have applied analytical and evaluating methods, theories, and techniques to provide recommendations on complex technical issues (e.g., conducting studies; researching and analyzing issues of concern; compiling and charting statistical data; gathering, summarizing and analyzing information for incorporation into final reports; carrying out specified portions or segments of specific projects).
  2. I have tracked and monitored completion of office assignments and prepared reports that evaluate results and document any trends.
  3. I have conducted analysis, reviews, and studies of operational and maintenance programs and processes in order to provide recommended solutions and improvements for the efficiency of the office.
  4. I do not have experience trouble shooting technical problems in a professional setting.


* 13.Which of the following best describes your ability to make decisions independently?
  1. I generally make only simple and routine decisions.
  2. I routinely refer complex issues to a superior.
  3. I am occasionally responsible for the resolution of unusual problems or unprecedented situations.
  4. I routinely and independently analyze problems or situations and consider the impact, rules, regulations, and management preferences before providing solutions.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).