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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 09
* 1.GS-9 - Choose one answer that best describes your education and experience.
  1. I have successfully completed a master's or equivalent graduate degree or at least two full years of progressively higher level graduate education leading to such a degree in a field related to the work of this position as described in the vacancy announcement.
  2. I possess at least one year of specialized experience equivalent to the GS-7 grade level in the Federal service performing work related to the duties of the position described in the vacancy announcement.
  3. I possess a combination of specialized experience and graduate education beyond the first year of graduate study that together meet the requirements for this position.
  4. I do not meet any of the requirements as described.


Grade: All Grades
* 1.Select the statement which best describes your highest level of experience planning and organizing your work.
  1. I have had no training or experience in performing this task.
  2. I have followed a schedule, goals, and guidelines prepared by my supervisor.
  3. I have set goals and priorities for my own work to ensure that deadlines are met.
  4. I have set goals and priorities for my own work and coordinated activities and timelines with others to ensure that project goals and deadlines were met.


* 2.Choose the statement that best describes your experience researching analyzing and interpreting policies, procedures, laws, statues and other regulations.
  1. I have no education, training, or experience in performing this task/competency.
  2. I have had education and training in performing this task/competency, but have not yet performed it on the job.
  3. I have performed this task/competency on the job, with close supervision from a supervisor or senior employee.
  4. I have performed this task/competency as a regular part of a job, independently and usually without review by supervisor, manager or senior employee.
  5. I have supervised performance of this task/competency and/or I have trained others so they can perform this task/competency or others normally consult me as an expert for assistance in performing this task/competency.


* 3.Select the statements that describe your experience leading or participating as a team member on specific projects.
  1. Communicate the organization's strategic plan, mission, vision, and values to work team members and integrate them into the team's strategies, goals, objectives, work plans products, and services.
  2. Communicate the assignment, project, problem to be solved, actions to be taken, milestones, program issues, and timeframes for completion to all team members.
  3. Coach the team and provide advice on appropriate work methods, practices and procedures, and identifying the parameters of a viable solution.
  4. Lead the team in identifying, distributing, balancing and adjusting workload and tasks as needed in accordance with established workflow, skill level and/or occupational specialization, and priorities.
  5. Participate in various team projects to analyze specific issues and to develop an approach to resolve specific agency problems or projects.
  6. Monitor and report on status and progress of work, checking on work in progress and reviewing completed work to see that the team meets the instruction on work priorities, methods, deadlines and quality.
  7. Coach, facilitate and/or negotiate in coordinating team initiatives and to build consensus.
  8. Amend or reject work that did not meet established standards.
  9. None of the above.


* 4.Choose the statements that describe your experience managing, directing, or administrating an important program and/or significant program segment.
  1. I have issued technically authoritative interpretations and decisions regarding laws, regulations and program policies relating to the program.
  2. I have developed and recommended program policies, strategies and goals.
  3. I have set the short-range objectives for the accomplishment of the program work.
  4. I have set long-range plans for the program considering the possible changes in program direction and new and/or emerging laws.
  5. I have developed and approved program procedures and practices.
  6. I have promoted program(s) and provided expert advice to a variety of senior officials.
  7. I have performed reviews of major initiatives and finance functions including headquarters and field operations.
  8. I have reviewed and made recommendations for standard operating procedures.
  9. None of the above.


* 5.Select the response that best describes you highest level of experience managing multiple projects.
  1. I have set priorities and made adjustments to meet delivery schedules and deadlines on single (and sequential) projects under my control.
  2. I have set priorities and made adjustments to meet delivery schedules and deadlines on multiple (and simultaneous) projects under my control.
  3. I have set priorities and made adjustments for other employees (e.g., on teams I have led, units I have formally managed, etc.) to meet delivery schedules and deadlines on multiple (and simultaneous) projects under my responsibility.
  4. None of the above


* 6.Choose the statements that describe your experience communicating in writing in order to effectively prepare narrative and technical reports.
  1. I have prepared detailed summary reports, including recommendations and possible solutions to program operations problems.
  2. I have drafted correspondence to external parties.
  3. I have independently responded to non-controversial requests or inquiries.
  4. I have prepared presentation materials conveying technical or programmatic requirements.
  5. My written products have been recognized as high quality through a performance appraisal and/or awards.
  6. None of the above.


* 7.Choose all the examples that apply to your experience developing effective internal and external working relationships.
  1. Demonstrated ability to build constructive relationships with customers, peers, supervisors, managers, and subordinates.
  2. Took leadership role to improve performance, develop innovations, or achieve challenging goals.
  3. Acted decisively and appropriately to resolve project or system issues.
  4. Took action to evaluate and improve practices and avoid future problems.
  5. None of the above.


* 8.Choose the statements that describe your professional oral communication experience.
  1. I have presented, formally and informally, recommendations and possible solutions to problems within the organization.
  2. I have greeted visitors in a professional manner.
  3. I have responded to non-controversial requests or inquiries.
  4. I have made presentations to internal and external audiences on programmatic or administrative matters.
  5. None of the above.


* 9.Choose the statement that best describes your ability to analyze and evaluate organizations and management systems, identify problems and develop solutions.
  1. I have experience performing work that required the independent resolution of problems involving complex, diverse or unique issues using little source material and pre-existing precedents.
  2. I have experience performing work that required the resolution of problems involving issues that impacted a limited segment of an organization using a wide range of source material and pre-existing precedents.
  3. I have experience performing work that required resolution of problems involving routine issues of limited impact on an organization using clear-cut guidelines and precedents that determine the most appropriate guideline to use.
  4. None of the above.


* 10.Choose the statements that best describe your experience in managing and monitoring a budget for an organization.
  1. I have developed and justified a multi-year budget for an organization.
  2. I have been responsible for cost analysis and developing an operating budget for an organization with a variety of program elements.
  3. I have been responsible for monitoring a budget.
  4. I have compiled information for the development of a budget.
  5. I have managed the budgetary process, including the development and execution.
  6. I have developed and implemented strategies that ensure appropriate funding levels.
  7. I have overseen procurement and contracting procedures.
  8. I have analyzed expenditure trends.
  9. I have conducted a current budget needs assessment.
  10. I have created a budget estimate.
  11. I have obligated funds.
  12. I have tracked expenditures.
  13. I have monitored funding expenditures for accuracy and appropriateness.
  14. I have reconciled commitments, obligations, and expenditures.
  15. I have programmed funds across organization programs.
  16. I have explained and defended budget requests before senior agency management officials
  17. I have prepared and maintained budgets that specify allocations by program mechanism, personnel and operating expenses.
  18. None of the above.


* 11.Select the response that describes your highest level of experience working on an inter-office project team.
  1. I have experience identifying and informing superiors of potential situations that could disrupt achieving goals as well as in meeting project/program goals and objectives.
  2. I actively participate in meeting program and/or evaluating program goals and objectives.
  3. I am a junior member of a program team receiving direction from senior staff in order to evaluate program goals and objectives.
  4. I do not have experience as described above.


* 12.Please indicate the segments you have been responsible for when working with complex projects.
  1. Planning
  2. Evaluating
  3. Directing
  4. Tracking
  5. Analyzing
  6. Coordinating
  7. None of the above


* 13.I have performed the following project management tasks on a regular and recurring basis.
  1. Resource allocation
  2. Budgeting
  3. Scheduling
  4. Risk management
  5. Scope management
  6. None of the above


* 14.Please indicate your highest level of experience analyzing and recommending solutions to administrative problems.
  1. I have no education, training, or experience in performing this task.
  2. I have had education and training in performing this task but have not yet performed it on the job.
  3. I have performed this task on the job, with close supervision from a supervisor or senior employee.
  4. I have performed this task as a regular part of a job, independently and usually without review by supervisor, manager or senior employee.
  5. I have supervised performance of this task and/or I have trained others so they can perform this task.


* 15.Which of the following best describes your highest level of experience providing technical assistance and advisory services to others in a professional setting?
  1. I have no education, training, or experience in performing this task.
  2. I have had education and training in performing this task but have not yet performed it on the job.
  3. I have performed this task on the job, with close supervision from a supervisor or senior employee.
  4. I have performed this task as a regular part of a job, independently and usually without review by supervisor, manager or senior employee.
  5. I have supervised performance of this task and/or I have trained others so they can perform this task.
  6. I have prepared and managed an annual procurement plan that identifies all procurement actions, funding required, documents needed and expected completion dates.
  7. I have assisted technical staff prepare high quality documents needed to carry out a wide range of program activities, including: action memos, Activity Approval Documents, grant agreements, and modifications to contracts and grants.


* 16.Which statement describes your highest level of experience related to the concepts, principles, laws, and regulations of the Federal budget process, particularly in the execution requirements?
  1. I have worked closely with others to interpret and apply Federal budget principles, laws, and regulations.
  2. I have independently completed budget execution assignments and resolved resource questions.
  3. I have completed budget execution assignments in compliance with the Federal or Public Debt process, and have recommended and implemented changes to improve resource management process based on execution of budget programs.
  4. None of the above.


* 17.Choose the statement(s) that best describe your experience in establishing, implementing, and maintaining financial management systems for program operations or administration.
  1. I have played a support role in the formulation and implementation of financial management systems.
  2. I have participated on a team that analyzed program requirements and user needs and developed recommendations for the implementation of financial management systems.
  3. I have taken a leadership role in analyzing program requirements and user needs and developing recommendations for the implementation of financial management systems.
  4. None of the above.






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