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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 12
* 1.GS-12 - Choose one answer that best describes your experience.
  1. I possess at least one year of specialized experience equivalent to the GS-11 grade level in the Federal service performing work related to the duties of the position described in the vacancy announcement.
  2. I do not meet the requirement as described above.


Grade: 13
* 1.GS-13 - Choose one answer that best describes your experience.
  1. I possess at least one year of specialized experience equivalent to the GS-12 grade level in the Federal service performing work related to the duties of the position described in the vacancy announcement.
  2. I do not meet the requirement as described above.


Grade: All Grades
* 1.Do you have experience facilitating the coordination of efforts between organizational entities?
  1. Yes
  2. No


* 2.Choose the statements that describe your administrative experience.
  1. I have prepared and submitted accurate, timely reports on budget, property, and procurement programs.
  2. I have analyzed and interpreted administrative polices.
  3. I have issued new guidelines.
  4. I have prepared work plans for myself and others.
  5. I have prepared annual budget projections.
  6. None of the above.


* 3.Choose the statements that describe your administrative experience.
  1. I have provided advisory services to various levels of agency personnel, including employees and multiple management levels.
  2. I have explained procedures, answered inquiries, and resolved complaints.
  3. I have performed organizational design studies of complex organizations.
  4. I have managed several major projects simultaneously.
  5. I have provided on the job training to employees on procedures and regulations.
  6. None of the above.


* 4.I have tracked and monitored completion of office assignments and prepared reports that evaluate results and document any trends.
  1. True
  2. False


* 5.Do you have experience serving as an administrative advisor or liaison on a wide variety of administrative management functions?
  1. Yes
  2. No


* 6.How do you communicate orally to support an organization`s or agency`s goals and leadership?
  1. I verbally communicate organizational strategies, goals, objectives, and priorities in oral presentations to various levels of stakeholders.
  2. I verbally explain or justify decisions, conclusions, findings or recommendations to managers and/or employees.
  3. I represent my agency in meetings with third party individuals or organizations.
  4. I verbally brief managers on agency policy, goals, and objectives.
  5. I verbally defend my organization`s position with third parties performing oversight review of programs.
  6. None of the above.


* 7.Choose the statements that describe your experience using office automation equipment and software packages.
  1. I have experience using a word processing package such as Microsoft Word or Word Perfect to compose, proof, and edit correspondence.
  2. I have experience using a spreadsheet program such as Excel.
  3. I have experience using a financial database that monitors budget transactions.
  4. I have experience using the Intranet or Internet browsers and servers.
  5. I have experience using an email application for communication purposes.
  6. None of the above.


* 8.I have experience creating new documents using the following software programs:
  1. Microsoft Excel
  2. Microsoft Word
  3. Microsoft PowerPoint
  4. Microsoft Visio
  5. None of the above


* 9.Choose the examples that apply to your written communication experience.
  1. I have reviewed other people`s documents for spelling, grammar, and organization.
  2. I have been the primary author or documents and personally edited the documents.
  3. I have reviewed other people`s documents for adherence to policy and appropriateness for intended audiences.
  4. None of the above.


* 10.Describe your skill in developing and administering policies.
  1. I have written and implemented a comprehensive education and communications program that distributes internal policies and procedures throughout a geographically-dispersed organization.
  2. I have written and implemented management policies, procedures, standards and practices in accordance with Federal statutes.
  3. I have drafted necessary policy changes and modified processes in response to changing Federal policies and management assessments.
  4. I have collected, researched, analyzed, and prepared written policy for which no prototype or previously established method or format exists.
  5. None of the above.


* 11.Do you have experience editing a variety of reports, analyses, position papers, briefing papers, directives, policy statements, budget proposals, etc. for high-level management (division level and higher) regarding an array of difficult, complex, or sensitive matters?
  1. Yes
  2. No


* 12.Do you have experience gathering and analyzing facts and making recommendations based on the information?
  1. Yes
  2. No


* 13.Indicate your experience gathering and evaluating information and data.
  1. I have applied fact-finding and investigative techniques in resolving issues.
  2. I have evaluated comments received on proposed regulations or policies to determine whether changes are feasible, enforceable and acceptable in view of program goals.
  3. I have assisted in conducting interviews to obtain information on organizational missions, functions, and procedures.
  4. I have worked with upper management to define, analyze, and resolve problems with regulations and policy.
  5. None of the above.


* 14.Please select all the offices that you have interfaced with or acted as in a liaison capacity with to ensure the completion of administrative tasks.
  1. The Office of Human Resources
  2. The Office of Security
  3. The Travel Office
  4. The Budget Office
  5. The Chief Information Officer
  6. The Office of the General Counsel
  7. The Chief Financial Officer
  8. None of the above.


* 15.Have you been responsible for interfacing with a Security Office to ensure that employee’s receive their security badges.
  1. Yes
  2. No


* 16.Indicate the example that best reflects your highest level of experience in maintaining and promoting effective working relationships with managers, supervisors, co-workers or contractors.
  1. I have developed programs to promote establishing effective working relationships with managers, supervisors, co-workers or contractors.
  2. I have led efforts to promote establishing effective working relationships with managers, supervisors, co-workers or contractors.
  3. I have worked on teams to promote establishing effective working relationships with managers, supervisors, co-workers or contractors.
  4. I have established effective working relationships with managers, supervisors, co-workers or contractors.
  5. None of the above.


* 17.Identify the interpersonal communications skills you applied at work on a regular and recurring basis.
  1. Facilitate the resolution of competing and conflicting interests among parties whose cooperation is needed in order to meet a program objective.
  2. Interact effectively in situations where frequent changes, delays, or unexpected events, arise that cause major shifts in priorities, timetables, or work assignments.
  3. Provide direction, guidance or instruction to support staff or new professional staff.
  4. Persuade others to adopt new methods, procedures or techniques in order to improve operations.
  5. Defend recommendations on controversial issues to senior management.
  6. Independently plan, host, and conduct meetings.
  7. Diffuse confrontational contacts with people who are difficult, hostile, or distressed.
  8. None of the above.


* 18.Do you have experience in establishing working relationships with third-party service providers or vendors?
  1. Yes
  2. No






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).