Skip Navigation

Vacancy Questions Preview

Vacancy Questions Preview

Grade: All Grades
* 1.GS-9 - Choose one answer that best describes your experience.
  1. I possess at least one year of specialized experience equivalent to at least the GS-8 grade level in the Federal service performing work related to the duties of the position described in the vacancy announcement.
  2. I do not meet the requirement as described above.


* 2.Do you have experience serving as an Executive Assistant for senior level management officials?
  1. Yes
  2. No


* 3.Do you have experience monitoring the time when an impromptu visitor meets with your supervisor and, as needed, interrupt with reminders of other commitments, meetings, calls, etc.?
  1. Yes
  2. No


* 4.Select the actions you have taken related to the maintenance of your supervisor`s calendar.
  1. Refer all requests for appointments to the supervisor to do his or her own scheduling
  2. Contact parties to confirm or reschedule supervisor`s appointments
  3. Independently scheduling most of supervisor`s appointments
  4. Notify the supervisor of pending appointments
  5. None of the above


* 5.From the list below select the statement that best describes your highest level of experience working with schedules and deadlines.
  1. Followed a schedule of work activities determined by my supervisor
  2. Independently scheduled my work to meet required deadlines
  3. Scheduled my work activities and that of subordinate secretarial or clerical staff to meet required deadlines
  4. Established deadlines and scheduled my work and that of subordinate secretarial or clerical staff to meet those deadlines
  5. None of the above


* 6.Which statements reflect your experience in delivering quality work products that meet your supervisor's priorities, objectives, and deadlines?
  1. I manage multiple tasks or assignments within a common time period.
  2. I negotiate deadlines, changes, and adjustments in priorities with my supervisor.
  3. I stay "on task" during periods of ambiguity and flux in the organization.
  4. I have provided advice to others to determine how best to use their time and how to re-prioritize their work when situations warrant.
  5. I adjust my use of time to meet changes in priorities, and meet the requirements of new or unexpected work.
  6. None of the above


* 7.Which activities have you performed when planning and executing meetings or conferences for others?
  1. Arranging social functions held for conference participants.
  2. Attending the meeting or conference to assist with logistics and the execution of the schedule.
  3. Greeting participants and answering their questions.
  4. Booking meeting facilities.
  5. Printing and distributing meeting or conference materials (e.g., handouts, programs).
  6. Arranging travel and securing authorizations for expense re-imbursements for attendees, speakers, or consultants.
  7. Arranging the necessary supplies and equipment that will be used.
  8. Notifying and reminding participants of the event.
  9. None of the above


* 8.Select the statement that reflects your highest level of experience administering a time and attendance (T&A) reporting system.
  1. I do not have experience administering a time and attendance reporting system.
  2. I have maintained records of attendance, leave, and overtime authorized by my supervisor for subordinate staff members.
  3. I have entered T&A records into automated timekeeping or payroll systems.
  4. I have advised and assisted employees, supervisors, and managers to complete T&A forms and resolved errors related to regular hours, work schedules, premium pay, and leave.
  5. I have been a formally trained and designated timekeeper responsible for maintaining and reporting all T&A data for an organization of employees.


* 9.Select the tasks you have performed to organize, control, and file documents.
  1. Archived and disposed of records in accordance with the employer's policies and regulations.
  2. Established a document filing system for your own use.
  3. Used a pre-established, standardized document and records filing system.
  4. Organized a body of correspondence and/or documents in proper sequence to facilitate review by other parties.
  5. Utilized computer software for document management (e.g., storage, retrieval, distribution).
  6. Established or revised a standardized document and records filing system that was adopted on an organization wide basis.
  7. Logged and established routing and suspense dates for incoming correspondence.
  8. None of the above


* 10.Select the items you have managed using information provided by other staff members.
  1. Telephone directories
  2. Requests for training
  3. Performance appraisal records
  4. None of the above


* 11.From the list below select those tasks you have performed to support staff travel:
  1. Prepared travel vouchers
  2. Made foreign travel reservations and arrangements
  3. Prepared and reviewed travel authorizations
  4. Resolved errors in travel vouchers submitted using automated voucher system(s)
  5. Made domestic travel reservations and arrangements
  6. Reviewed travel vouchers for accuracy and completeness
  7. None of the above


* 12.I have professional experience screening and prioritizing incoming correspondence (both electronic and hard copy) and routing to the appropriate parties.
  1. True
  2. False


* 13.I have professional experience notifying my supervisor of required responses, timeframes, and deadlines.
  1. True
  2. False


* 14.Have you managed office procedures, standards and protocols in order to ensure an efficient and orderly flow of information within the organization?
  1. Yes
  2. No


* 15.I have been responsible for maintaining complete or principle control over scheduling the appointments, meetings, business events and travel for persons assigned to the immediate office of the supervisor.
  1. Yes
  2. No


* 16.I have experience creating and formatting charts, graphs, and data tables using computer software such as MS Word, MS Excel, or MS Access.
  1. True
  2. False


* 17.Select the products you have created, entered, or processed using automated systems.
  1. Performance appraisal records
  2. Vacancy data
  3. Travel orders and vouchers
  4. Requests for personnel action
  5. Requisitions for supplies and services
  6. Receiving reports
  7. None of the above


* 18.Select the documents you have independently created products using computer systems and software in a professional setting.
  1. Spreadsheets
  2. Templates or Macro's using word processing software
  3. Presentation slides using presentation software
  4. Web documents in PDF format
  5. None of the above


* 19.Have you used a computer program to update a work tracking system to monitor action items and office deadlines?
  1. Yes
  2. No


* 20.Select the tasks you performed related to written communication.
  1. Composing formal correspondence using appropriate grammar, punctuation, and format.
  2. Drafting reports or sections of reports using appropriate grammar, punctuation, and format.
  3. Reviewing and editing formal correspondence or reports written by others (i.e., identifying format, grammar, or spelling errors).
  4. None of the above


* 21.Select the products you have developed or written using information provided by other staff members.
  1. Recommendations for incentive awards
  2. Position descriptions
  3. Organizational charts
  4. Requests for training
  5. Requests for personnel action
  6. Performance standards
  7. None of the above


* 22.I have been delegated the authority to speak and act for the supervisor on non-technical program matters so that his or her priorities, objectives and outcomes are represented properly to others.
  1. True
  2. False


* 23.On a regular and recurring basis, have you determined the identity of visitors and the nature and purpose of their visit?
  1. Yes
  2. No


* 24.On a regular and recurring basis, have you arranged for visitors to meet with appropriate representatives?
  1. Yes
  2. No






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).