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Vacancy Questions Preview

Vacancy Questions Preview

Grade: All Grades
1.GS-10 - Choose one answer that best describes your experience.
  1. I possess at least one year of specialized experience equivalent to the GS-9 grade level in the Federal service performing work related to the duties of the position described in the vacancy announcement.
  2. I do not meet the requirement as described above.

* 2.Do you type at least 40 words per minute, making three or fewer errors per minute?
  1. Yes
  2. No

* 3.Select the tasks you have performed to organize, control, and file documents.
  1. Archived and disposed of records in accordance with the employer's policies and regulations.
  2. Established a document filing system for your own use.
  3. Used a pre-established, standardized document and records filing system.
  4. Organized a body of correspondence and/or documents in proper sequence to facilitate review by other parties.
  5. Utilized computer software for document management (e.g., storage, retrieval, distribution).
  6. Established or revised a standardized document and records filing system that was adopted on an organization wide basis.
  7. Logged and established routing and suspense dates for incoming correspondence.
  8. None of the above

* 4.Select the items you have managed using information provided by other staff members.
  1. Telephone directories
  2. Requests for training
  3. Performance appraisal records
  4. None of the above

* 5.I have professional experience screening and prioritizing incoming correspondence (both electronic and hard copy) and routing to the appropriate parties.
  1. True
  2. False

* 6.I have professional experience notifying my supervisor of required responses, timeframes, and deadlines.
  1. True
  2. False

* 7.Have you managed office procedures, standards and protocols in order to ensure an efficient and orderly flow of information within the organization?
  1. Yes
  2. No

* 8.I have been responsible for maintaining complete or principle control over scheduling the appointments, meetings, business events and travel for persons assigned to the immediate office of the supervisor.
  1. Yes
  2. No

* 9.On a regular and recurring basis, have you arranged for visitors to meet with appropriate representatives?
  1. Yes
  2. No

* 10.From the list below select the statement that best describes your highest level of experience working with schedules and deadlines.
  1. Followed a schedule of work activities determined by my supervisor
  2. Independently scheduled my work to meet required deadlines
  3. Scheduled my work activities and that of subordinate secretarial or clerical staff to meet required deadlines
  4. Established deadlines and scheduled my work and that of subordinate secretarial or clerical staff to meet those deadlines
  5. None of the above

* 11.I have coordinated the implementation of new administrative procedures or systems which have required the cooperation and time commitments from staff members across the organization.
  1. True
  2. False

* 12.Which statements reflect your experience in delivering quality work products that meet your supervisor's priorities, objectives, and deadlines?
  1. I manage multiple tasks or assignments within a common time period.
  2. I negotiate deadlines, changes, and adjustments in priorities with my supervisor.
  3. I stay "on task" during periods of ambiguity and flux in the organization.
  4. I have provided advice to others to determine how best to use their time and how to re-prioritize their work when situations warrant.
  5. I adjust my use of time to meet changes in priorities, and meet the requirements of new or unexpected work.
  6. None of the above

* 13.Which activities have you performed when planning and executing meetings or conferences for others?
  1. Arranging social functions held for conference participants.
  2. Attending the meeting or conference to assist with logistics and the execution of the schedule.
  3. Greeting participants and answering their questions.
  4. Booking meeting facilities.
  5. Printing and distributing meeting or conference materials (e.g., handouts, programs).
  6. Arranging travel and securing authorizations for expense re-imbursements for attendees, speakers, or consultants.
  7. Arranging the necessary supplies and equipment that will be used.
  8. Notifying and reminding participants of the event.
  9. None of the above

* 14.Which materials have you developed for a meeting or conference?
  1. Agendas
  2. Presentation handouts or outlines
  3. Formal presentation notes
  4. Talking points
  5. Programs
  6. Brochures
  7. None of the above

* 15.Select the products you have developed or written using information provided by other staff members.
  1. Recommendations for incentive awards
  2. Position descriptions
  3. Organizational charts
  4. Requests for training
  5. Requests for personnel action
  6. Performance standards
  7. None of the above

* 16.I have been delegated the authority to speak and act for the supervisor on non-technical program matters so that his or her priorities, objectives and outcomes are represented properly to others.
  1. True
  2. False

* 17.From the following list of interpersonal communication skills, please identify those that you have routinely and successfully applied.
  1. Facilitate the amicable resolution of competing or conflicting interests among parties whose cooperation is needed to meet an objective.
  2. Interact extensively in situations where frequent changes, delays or unexpected events arise that cause major shifts in priorities, timetables or work assignments.
  3. Provide direction, guidance, or instruction to staff.
  4. Persuade and/or inspire others to adopt new methods, procedures, or techniques to improve operations.
  5. Diffuse confrontational situations with people who are difficult, hostile, or distressed.
  6. Develop trusting, productive working relationships with subordinates, colleagues, and supervisors to achieve goals and objectives.
  7. Work cooperatively with others as a team to achieve a project or program goal.
  8. Identify common interests.
  9. None of the above.

* 18.Which of the following BEST describes your experience consulting with and supporting internal/external customers and providing technical guidance/advice on correspondence and document management related issues?
  1. I have no education, training, or experience in performing this task.
  2. I have education or training in performing this task, but have not yet performed it on the job.
  3. I have performed this task on the job, with close supervision from supervisor or senior employee.
  4. I have routinely and independently performed this task as a regular part of the job, and usually without review by supervisor or senior employee.
  5. I am highly skilled at performing this task on the job. I have trained others in this activity and/or others have consulted me as an expert for assistance.

* 19.Choose the statement(s) that best describe the type of communication services you have provided as a regular part of your job.
  1. I have served as the point of contact with members of the public, internal agencies or outside the agency in order to convey detailed information about policies and regulations and rendered necessary assistance.
  2. I have explained technical or other complex information related to government regulations.
  3. I have promoted, developed and maintained good working relationships with key individuals and/or groups.
  4. I have served as a liaison making contacts with a variety of government, nonprofit and corporate officials for the purpose of conveying information.
  5. I have conducted or facilitated briefings, meetings or conferences with senior agency officials or representatives of other government agencies.
  6. None of the above.

This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).