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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 09
* 1.GS-9 - Choose one answer that best describes your education and experience.
  1. I have successfully completed a master's or equivalent graduate degree or at least two full years of progressively higher level graduate education leading to such a degree in a field related to the work of this position as described in the vacancy announcement.
  2. I possess at least one year of specialized experience equivalent to the GS-7 grade level in the Federal service performing work related to the duties of the position described in the vacancy announcement.
  3. I possess a combination of specialized experience and graduate education beyond the first year of graduate study that together meet the requirements for this position.
  4. I do not meet any of the requirements as described.


Grade: 11
* 1.GS-11 - Choose one answer that best describes your education and experience.
  1. I have successfully completed a Ph.D. or equivalent doctoral degree or at least three full years of progressively higher level graduate education leading to such a degree in a field related to the work of this position as described in the vacancy announcement.
  2. I possess at least one year of specialized experience equivalent to the GS-9 grade level in the Federal service performing work related to the duties of the position described in the vacancy announcement.
  3. I possess a combination of specialized experience and graduate education beyond the first two years of graduate study that together meet the requirements for this position.
  4. I do not meet any of the requirements as described.


* 2.I have analyzed trends and other information to:
  1. identify issues, problems, challenges, opportunities, and options.
  2. formulate strategies and recommendations.
  3. explain or justify decisions, conclusions, findings, or recommendations.
  4. None of the above.


* 3.Do you have experience conducting analysis, reviews, and studies of operational and administrative programs and processes in order to provide recommended solutions and improvements for the efficiency of the office?
  1. Yes
  2. No


Grade: All Grades
* 1.I have tracked and monitored completion of office assignments and prepared reports that evaluate results and document any trends.
  1. True
  2. False


* 2.Do you have experience serving as an administrative advisor or liaison on a wide variety of administrative management functions?
  1. Yes
  2. No


* 3.Indicate the example that best reflects your highest level of experience in maintaining and promoting effective working relationships with managers, supervisors, co-workers or contractors.
  1. I have developed programs to promote establishing effective working relationships with managers, supervisors, co-workers or contractors.
  2. I have led efforts to promote establishing effective working relationships with managers, supervisors, co-workers or contractors.
  3. I have worked on teams to promote establishing effective working relationships with managers, supervisors, co-workers or contractors.
  4. I have established effective working relationships with managers, supervisors, co-workers or contractors.
  5. None of the above.


* 4.Identify the interpersonal communications skills you applied at work on a regular and recurring basis.
  1. Facilitate the resolution of competing and conflicting interests among parties whose cooperation is needed in order to meet a program objective.
  2. Interact effectively in situations where frequent changes, delays, or unexpected events, arise that cause major shifts in priorities, timetables, or work assignments.
  3. Provide direction, guidance or instruction to support staff or new professional staff.
  4. Persuade others to adopt new methods, procedures or techniques in order to improve operations.
  5. Defend recommendations on controversial issues to senior management.
  6. Independently plan, host, and conduct meetings.
  7. Diffuse confrontational contacts with people who are difficult, hostile, or distressed.
  8. None of the above.


* 5.Do you have experience facilitating the coordination of efforts between organizational entities?
  1. Yes
  2. No


* 6.Identify the tasks that you have performed at work.
  1. Managed competing assignments
  2. Set milestones and deadlines for assignments
  3. Briefed staff and management on status of assignments
  4. Provided guidance, direction, or instruction to individuals
  5. Reacted effectively to unforeseen events or delays
  6. Rearranged priorities and work assignments based on the actions of others
  7. None of the above


* 7.I have experience determining the physical needs of an office, including property and supply, communications, space, furniture, and equipment.
  1. True

        BRANCHED: * 1.Please indicate where in your resume this information can be verified (e.g., at which organization were you employed, what was your job title).

       Maximum length of 250 characters.
  2. False


* 8.I have experience ordering and maintaining typical office supplies.
  1. True
  2. False


* 9.Do you have experience gathering and analyzing facts and making recommendations based on the information?
  1. Yes
  2. No


* 10.Choose the statements that describe your experience using office automation equipment and software packages.
  1. I have experience using a word processing package such as Microsoft Word or Word Perfect to compose, proof, and edit correspondence.
  2. I have experience using a spreadsheet program such as Excel.
  3. I have experience using a financial database that monitors budget transactions.
  4. I have experience using the Intranet or Internet browsers and servers.
  5. I have experience using an email application for communication purposes.
  6. None of the above.


* 11.Select the products you have developed or written using information provided by other staff members.
  1. Recommendations for incentive awards
  2. Position descriptions
  3. Organizational charts
  4. Requests for training
  5. Requests for personnel action
  6. Performance standards
  7. None of the above


* 12.Which statement best reflects your highest level of experience with automated time keeping systems?
  1. I have been a timekeeper and used an automated system to record and review others` time and attendance.
  2. I have used an automated timekeeping system to record my own timecard.
  3. I have had training on the use of an automated timekeeping system.
  4. I do not have experience with automated time keeping systems.


* 13.Choose all the statements that relate to your experience in communicating in writing.
  1. I have prepared written presentations of factual data and information.
  2. I have prepared option papers or summary reports that include analysis and recommendations.
  3. I have produced written products which are given wide distribution within my agency or organization.
  4. I have written clear and effective correspondence or non-technical reports.
  5. I have written technical reports including data and findings.
  6. None of the above.


* 14.Please select the responses that best describe your experience performing the following tasks when planning and organizing meetings, conferences or workshops.
  1. Advising attendees on the agenda, time, and location.
  2. Making travel arrangements.
  3. Arranging for authorized entry/access to facilities or installations.
  4. Ensuring that meeting rooms are reserved.
  5. Ensuring that all materials have been printed.
  6. None of the above.


* 15.Do you have experience verbally notifying supervisors or managers of impromptu meeting requests by visitors?
  1. Yes
  2. No


* 16.To which audiences have you spoken to when representing your supervisor`s opinion on non-technical program matters?
  1. Members of the public
  2. Members of outside groups and organizations having a specific interest in or business relationship my organization
  3. Internal support or lower-level staff
  4. Internal lower or middle level management
  5. Internal higher level or executive management staff
  6. Members of the media
  7. None of the above


* 17.Select the statements that describe your experience problem solving and making sound, well-informed, and objective decisions.
  1. I have identified and evaluated alternatives to decisions.
  2. I have made sound and timely decisions in uncertain situations.
  3. I have made decisions involving complex issues that impact the work and outcomes of the organization.
  4. I have made complex decisions with little or no supervisory review.
  5. None of the above.


* 18.I have experience drafting and preparing periodic reports (including but not limited to budget, travel, and procurement).
  1. True
  2. False


* 19.Select the tasks you performed related to written communication.
  1. Composing formal correspondence using appropriate grammar, punctuation, and format.
  2. Drafting reports or sections of reports using appropriate grammar, punctuation, and format.
  3. Reviewing and editing formal correspondence or reports written by others (i.e., identifying format, grammar, or spelling errors).
  4. None of the above


* 20.Identify the areas of management in which you have analyses experience.
  1. Policy compliance.
  2. Procedures.
  3. Processes.
  4. Organizational structure.
  5. Organizational management and reporting relationships.
  6. Span of control.
  7. Management practices.
  8. Productivity.
  9. None of the above.


* 21.Choose the statements that define your experience administering a travel program.
  1. I have developed long-range strategies for major travel program elements. This involves monitoring existing plans, developing mechanisms to project future program developments and needs, keeping abreast of and conducting research relevant to programs, and developing strategies and plans to accomplish long-range goals.
  2. I have reviewed and prepared reports on travel program performance and operational data, and developed statistical analyses of program data.
  3. I have administered a travel credit card program for an organization, including approving and monitoring employee accounts and resolving problems with the credit card company.
  4. I have analyzed technically complex legal, financial and travel related documents and data to draw proper conclusions, make sound judgments, develop alternatives, elicit cooperation, and formulate solutions to problems without comprising program objectives or controls.
  5. None of the above.


* 22.Choose the statements that describe your administrative experience.
  1. I have prepared and submitted accurate, timely reports on budget, property, and procurement programs.
  2. I have analyzed and interpreted administrative polices.
  3. I have issued new guidelines.
  4. I have prepared work plans for myself and others.
  5. I have prepared annual budget projections.
  6. None of the above.


* 23.I have provided technical assistance to managers and employees in the following Human Resources specialty area(s):
  1. HR Information Systems
  2. Classification
  3. Recruitment and Placement
  4. Merit Promotion and Delegated Examining Policies
  5. Position Management
  6. Organizational Design
  7. Executive Resources
  8. None of the above


* 24.Indicate your experience gathering and evaluating information and data.
  1. I have applied fact-finding and investigative techniques in resolving issues.
  2. I have evaluated comments received on proposed regulations or policies to determine whether changes are feasible, enforceable and acceptable in view of program goals.
  3. I have assisted in conducting interviews to obtain information on organizational missions, functions, and procedures.
  4. I have worked with upper management to define, analyze, and resolve problems with regulations and policy.
  5. None of the above.


* 25.Describe your experience in performing budget work in one or more phases of the budget process:
  1. I have developed budget estimates and justifications.
  2. I have coordinated budget formulation, execution, and administration.
  3. I have reviewed and analyzed budget requirements and submissions from subordinate organizations and advised the supervisor of budget status.
  4. I have identified potential problem areas and made recommendations for reprogramming of funds.
  5. I have received budget requests from branch level management for review and submission to division level management.
  6. I have gathered information as requested by the supervisor to assist in the preparation and analysis of budget needs.
  7. None of the above.


* 26.Which response best describes your highest level of experience interpreting basic security guidelines and procedures to resolve discrepancies and provide advice?
  1. I have not had education, training, or experience related to this task.
  2. I have had education or training related to this task, but have not yet performed it on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task independently and without review by a supervisor or senior employee.
  5. I have supervised performance of this task or have trained others in performance. I am consulted by others to assist in performing this task.


* 27.Please select all the offices that you have interfaced with or acted as in a liaison capacity with to ensure the completion of administrative tasks.
  1. The Office of Human Resources
  2. The Office of Security
  3. The Travel Office
  4. The Budget Office
  5. The Chief Information Officer
  6. The Office of the General Counsel
  7. The Chief Financial Officer
  8. None of the above.


* 28.Have you been responsible for interfacing with a Security Office to ensure that employee’s receive their security badges.
  1. Yes
  2. No






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).