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Vacancy Questions Preview

Vacancy Questions Preview

Grade: All Grades
* 1.Basic Requirement GS-13 and Above - Choose the one answer that best describes your education and experience.
  1. I meet both the requirement described in the experience description below and the requirement described in the education description below.
  2. I wish to be considered qualified based on the waiver provisions described below.
  3. I do not meet either of the requirements described above.


Experience Description:
I have completed all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4 years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower grade level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.

Education Description:
I have successfully completed four full years of education above high school leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Waiver:
When filling a specific vacant position, the senior procurement executive of the hiring agency may waive any or all of the experience and education requirements listed above if that procurement official certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience.

* 2.GS-15 - In addition to the basic requirement, choose the one answer that best describes your experience.
  1. I possess at least one year of specialized experience equivalent to the GS-14 grade level in the Federal service performing work related to the duties of the position described in the vacancy announcement.
  2. I do not meet the requirement described above.


* 3.Which training certifications do you posses?
  1. FAC-C (or DAWIA) Level 1
  2. FAC-C (or DAWIA) Level 2
  3. FAC-C (or DAWIA) Level 3
  4. National Contract Management Association, Certified Professional Contracts Manager (CPCM).
  5. National Purchasing Managers Association as a Certified Purchasing Manager (C.P.M.)
  6. I have received a Master's degree or a university program certificate in contracting, procurement, or acquisitions management.
  7. None of the above


* 4.Select all of the supervisory duties you have performed on a regular and recurring basis.
  1. I have planned work to be accomplished by subordinates, set and adjusted priorities, and prepared schedules for the completion of work.
  2. I have assigned work to subordinates based on priorities, consideration of the difficulty of assignments, and the capabilities of employees.
  3. I have been responsible for first line supervision to employees.
  4. I have developed performance standards and evaluated employees' work.
  5. I have instructed employees on both program work and administrative matters.
  6. I have interviewed candidates for positions.
  7. I have worked with employees to identify their developmental and training needs based on organizational goals and budget realities.
  8. I have addressed employees conduct issues by seeking appropriate human resources actions such as verbal admonishments or suspensions.
  9. I have overseen the performance of other staff on a team, even though not as a formal supervisor.
  10. I have followed necessary steps when an employee's performance did not improve.
  11. I have not performed any of the above tasks.


* 5.Choose the level that best describes your experience supervising an acquisition/procurement staff.
  1. I have not supervised or led an acquisition/procurement staff.
  2. I have been a team leader for an acquisition or procurement program but have not been responsible for supervisory functions.
  3. I have been an acquisition manager or supervisor of an acquisition or procurement program and have performed the full scope of supervisory functions for 5-10 employees.
  4. I have been a senior acquisition manager or supervisor of an acquisition or procurement program and have performed the full scope of supervisory functions, including serving as hiring selection official for 15 or more employees.

        BRANCHED: 1.Please indicate where in your resume this information can be verified (e.g., at which organization were you employed, what was your job title).

       Maximum length of 250 characters.


* 6.Select one statement below that best describes your ability to ensure that staff are appropriately utilized, appraised, and developed, and that they are treated in a fair and equitable manner.
  1. I have no experience in performing this work behavior.
  2. I have limited experience in performing this work behavior. I have had exposure to this work behavior but would require additional guidance, instruction, or experience to perform it at a proficient level.
  3. I have experience performing this work behavior across routine or predictable situations with minimal supervision or guidance.
  4. I have performed this work behavior independently across a wide range of situations. I have assisted others in carrying out this work behavior. I seek guidance in carrying out this work behavior only in unusually complex situations.
  5. I am considered an expert in carrying out this work behavior. I advise and instruct others in carrying out this work behavior on a regular basis. I am consulted by my colleagues and/or superiors to carry out this work behavior in unusually complex situations.

        BRANCHED: 1.Please indicate where in your resume this information can be verified (e.g., at which organization were you employed, what was your job title).

       Maximum length of 250 characters.


* 7.I have performed the following leadership functions:
  1. Setting standards, expectations, and deadlines.
  2. Planning work assignments to be assigned to employees.
  3. Establishing work schedules and worksite assignments.
  4. Assigning tasks and responsibilities to employees.
  5. Reviewing completed work for technical accuracy.
  6. Following up with employees to assure timelines in meeting milestones.
  7. Resolving conflicts, differences, or problems.
  8. Coaching and mentoring employees to achieve desired results.
  9. Reporting progress to senior management.
  10. Implementing work completed.
  11. Evaluating the effectiveness of completed assignments or projects.
  12. None of the above.


* 8.Choose the statement(s) that best describe your experience developing, leading, directing, and/or motivating a diverse staff.
  1. I have led a complex, multi-layered workforce of widely varying occupations and knowledge levels.
  2. I have provided broad guidance to people to prioritize work and then accomplish it in a timely, satisfactory manner.
  3. I have planned work to be accomplished by subordinates, set and adjusted priorities, and prepared schedules for the completion of work.
  4. I have assigned work to subordinates based on priorities, consideration of the difficulty of assignments, and the capabilities of employees.
  5. I have responsibility for first line supervision to employees.
  6. I have held responsibility as a team leader.
  7. I have been a project leader.
  8. I have developed performance standards and evaluated employees' work.
  9. I have prepared evaluation material for employees, products, and/or tasks.
  10. I have interviewed candidates for positions.
  11. I have recommended individuals for appointment, promotion, or reassignment.
  12. I have worked with employees to identify their developmental and training needs based on organizational goals and budget realities.
  13. I have, as a senior staff member, served as acting supervisor on occasion, and assisted the supervisor in developing and leading others.
  14. I have resolved office conflicts through mediation and/or other forms of alternative dispute resolution.
  15. I have addressed employees conduct issues by seeking appropriate human resources actions such as verbal admonishments or suspensions.
  16. I have taken appropriate actions and followed necessary steps when an employee's performance didn't improve.
  17. I have developed performance improvement plans.
  18. I have not performed any of the above tasks.


* 9.Choose the statement that best describes your highest level of experience formulating agency-level policies/procedures in order to implement federal acquisition laws, regulations, and administration policies.
  1. I have developed and coordinated agency orders, directives, or policies that required interpretation of acquisition related laws, regulations, and Administration policies.

        BRANCHED: 1.Please indicate where in your resume this information can be verified (e.g., at which organization were you employed, what was your job title).

       Maximum length of 250 characters.
  2. I have participated as a specialist or team member in the development of proposed acquisition related agency orders, directives, or policies.
  3. I have participated as a specialist or team member in the development of procedural desk guides for agency or bureau-level use in the area of federal acquisition.
  4. I have interpreted and applied agency policies and guides to my duties related to acquisition.
  5. None of the above.


* 10.Choose the statement that best describes your experience in writing instructional material (e.g., instructions, guidance, procedures, justifications, directives, guidelines) for implementation of regulations and organizational procedures.
  1. I have normally been consulted by others for expertise and assistance or have trained others in this task.

        BRANCHED: 1.Please indicate where in your resume this information can be verified (e.g., at which organization were you employed, what was your job title).

       Maximum length of 250 characters.
  2. I have performed this task as a regular part of a job, independently and usually without review by supervisor or senior employee.
  3. I have performed this task on the job, with close supervision from supervisor or senior employee.
  4. I have had education or training in performing this task, but have not yet performed it on the job.
  5. I have not had education, training or experience in performing this task.


* 11.Describe your experience with preparing written documents.
  1. I have prepared and presented issue papers and/or briefings to program personnel, and/or management officials at all levels within an organization on procurement issues in a technical advisory capacity.
  2. I have prepared written responses to public inquiries, and prepared executive-level correspondence on procurement issues.
  3. I have drafted policy and procedural materials for dissemination to field or operating level components.
  4. I have prepared written material to be distributed on the internet, intranet or by other electronic methods within an organization to describe policies and/or procedures.
  5. I have gathered and researched data and information to prepare responses to non-routine correspondence.
  6. I have prepared and presented issue papers and/or briefings to program personnel, and/or management officials at varying levels within an organization on workforce management issues in a technical advisory capacity.
  7. I have prepared and presented briefings to diverse audiences.
  8. I have not performed any of the above tasks.


* 12.Which statements describe your writing experience?
  1. I have drafted written presentations of factual data and information.
  2. I have written option papers or summary reports that include analysis and recommendations.
  3. I have written technical documents for organizational-wide distribution.
  4. I have written clear formal correspondence (e.g., letters, memos, emails) for a specialized audience.
  5. None of the above.


* 13.Choose the types of written products you have produced as a regular part of a job.
  1. Issue/position papers or summary reports on organizational data that included analysis and recommendations.
  2. Policy statements and guidance.
  3. Communication plans.
  4. Guidelines or procedural instructions for implementing new initiatives or systems.
  5. Recommendations for solutions to policy or reporting problems.
  6. Correspondence that consolidates input from a number of different sources (including contradictory viewpoints).
  7. Presentation or briefing materials.
  8. Briefings and testimony for Congressional hearings.
  9. Budget support, justification impact, and analysis.
  10. Organizational assessments.
  11. None of the above.


* 14.Which types of documents have you written independently in a professional setting?
  1. Analyses of proposed policy, legislative, or management initiatives
  2. Brochures and awareness publications
  3. Budget or financial plans
  4. Financial summary reports
  5. Business requirement documents
  6. Congressional inquiry responses
  7. Congressional testimony
  8. Correspondence or memoranda
  9. Option papers/decision memos
  10. Policies/Directives
  11. Federal Register notices
  12. Internet content
  13. Performance measures
  14. Project specifications
  15. Project execution strategies/plans
  16. Project status reports/updates
  17. Publications
  18. Regulatory/statutory material
  19. Research/academic papers
  20. Risk analysis
  21. Speeches
  22. Standard operating/maintenance procedures
  23. Statement of work
  24. Strategic plans
  25. Technical reports
  26. Technical requirement documents
  27. Training materials
  28. White paper/issue paper
  29. None of the above


* 15.Choose the statement that best describes the highest responsibility you routinely have for preparing written documents.
  1. Routinely write report of work you performed such as completing pre-developed review forms or examination procedures.
  2. Routinely write reports to supervisor reflecting your analysis and recommendations in documents such as memorandums to the file or briefing memorandums.
  3. Routinely write or coordinate policy documents such as program policies and procedures, examination/review procedures, policy guidance, or training manuals that are distributed within the agency for use by professional users such as management/program analysts and program managers.
  4. Routinely write or coordinate documents such as grant applications, question and answer (Q&A) documents, or other programmatic guidance that are widely distributed to external audiences.
  5. Routinely write or coordinate documents such as reports of examination to limited, but highly-specialized audiences.

        BRANCHED: 1.Please indicate where in your resume this information can be verified (e.g., at which organization were you employed, what was your job title).

       Maximum length of 250 characters.
  6. None of the above.


* 16.Select the statements that describe your experience related to contracts.
  1. I have operational experience applying the principles, concepts, and accepted practices of the Federal contract process.
  2. I have experience soliciting, negotiating, and administering complex, cost type contracts for services.
  3. I have prepared and reviewed the design of acquisition strategies and plans for complex procurements to ensure maximum practical opportunity for small businesses.
  4. I have experience developing and managing federal government small business programs.
  5. I have experience performing and managing closeout functions.
  6. I have prepared and reviewed the design of acquisition strategies and plans for complex procurements.
  7. None of the above


* 17.Select the statements that describe your contracting experience.
  1. Acquisition Planning
  2. Review and Tailoring of Statements of Work
  3. Development of Competitive Source Selection Plans and Evaluation Factors
  4. Development of Sole Source Justifications
  5. Development of Solicitations, i.e. Request for Proposals
  6. Price Analysis of Proposals
  7. Cost Analysis of Proposals
  8. Development of Pre-Negotiation Position Memorandum
  9. Review of Technical Evaluation Report
  10. Hold Discussions
  11. Hold Negotiations
  12. Development of Final Price Negotiation Memorandum
  13. Develop Source Selection Recommendation
  14. Hold Debriefings
  15. Develop Protest Documents
  16. Renegotiation of cost or statements of work
  17. Process Claims
  18. Settlement of disputes
  19. Determining contractual compliance by contractors
  20. Contract close out
  21. None of the above


* 18.Describe your experience managing, directing or administrating a program and/or significant program segment.
  1. I have issued technically authoritative interpretations and decisions regarding laws, regulations and program policies relating to the program.
  2. I have developed and recommended program policies, strategies and goals.
  3. I have set the short-range objectives for the accomplishment of the program work.
  4. I have set long-range plans for the program considering the possible changes in program direction and new and/or emerging laws.
  5. I have developed and approved program procedures and practices.
  6. I have promoted program(s) and provided expert advice to a variety of senior officials.
  7. I have not performed any of the above tasks.


* 19.Choose the statements that describe your experience in handling policies.
  1. I have represented and negotiated the policy positions of officials related to procurement policies and procedures.
  2. I have designed, developed and implemented procurement policies, procedures, standards and practices in accordance with Federal statutes.
  3. I have facilitated needed policy changes and modified processes in response to changing Federal policies and management assessments.
  4. I have analyzed and interpreted policy guidance contained in legislation, regulations, GAO guidelines, and policy directives.
  5. I have not performed any of the above tasks.


* 20.Select the one statement below that best describes your highest level of experience managing multiple assignments, conflicting priorities that have competing deadlines while maintaining the quality of your performance or work product.
  1. I have experience in working under pressure where fluctuating deadlines and priorities often occur. Throughout these experiences I have been able to maintain a customer service focus, meet deadlines, solve program issues, and keep stakeholders informed concurrently.

        BRANCHED: 1.Please indicate where in your resume this information can be verified (e.g., at which organization were you employed, what was your job title).

       Maximum length of 250 characters.
  2. I have experience in working under pressure to complete accurate, timely, and technically-sound data while providing good customer service and meeting deadlines.
  3. I have experience managing time and resources where numerous shifts in priorities occur to develop a product or meet program objectives.
  4. I have experience in accomplishing tasks while maintaining good customer service.
  5. I have experience maintaining an acceptable level of performance when working under pressure and/or opposition.
  6. None of the above.


* 21.Select the statements that describe your experience related to Federal assistance awards (i.e., grants and cooperative agreements).
  1. I have operational experience applying the principles, concepts, and accepted practices of Federal grants and cooperative agreements.
  2. I have experience soliciting, negotiating, and administering grants and cooperative agreements.
  3. I have prepared and reviewed the design of assistance programs, including ensuring that they comply with the Federal Grant and Cooperative Agreement Act.
  4. I have experience performing and managing closeout functions.
  5. None of the above


* 22.Describe your experience in performing studies and analyses of proposed regulatory strategies, policies, programs, and practices as a foundation for developing comprehensive plans.
  1. I have analyzed the feasibility of establishing a new division within an office for a major regulatory program.
  2. I have analyzed the processes, structures, problems, etc. of a program for needed improvements in an existing regulatory program.
  3. I have regularly conducted research involving a variety of programs using laws, regulations, and directives.
  4. I have independently conducted office reviews and audits in order to identify specific needs and problems.
  5. I have been responsible for tracking and monitoring a variety of specific activities relating to an organization's administrative policies and business practices.
  6. I have experience conducting manpower surveys and/or organizational studies.
  7. I have not performed any of the above tasks.


* 23.Which of the following reflects your highest level of experience with laws and regulations?
  1. I had approval authority on projects or programs where laws and regulations were reviewed before making changes to operating programs.

        BRANCHED: 1.Please indicate where in your resume this information can be verified (e.g., at which organization were you employed, what was your job title).

       Maximum length of 250 characters.
  2. I participated in working groups as a subject matter expert on issues pertaining to laws and regulations that are relevant to operating programs.
  3. I advised senior management on laws and regulations.
  4. I have experience complying with the laws and regulations independently.
  5. I have experience complying with the laws and regulations under supervision.
  6. None of the above.


* 24.Choose the level that best describes your experience advising management officials on policy matters related to federal acquisition.
  1. I have provided policy advice and recommendations to top agency officials (Agency or Bureau Heads or their Deputies, Assistant Commissioners or comparable level positions) on a regular and recurring basis in the area of federal acquisition.

        BRANCHED: 1.Please indicate where in your resume this information can be verified (e.g., at which organization were you employed, what was your job title).

       Maximum length of 250 characters.
  2. I have provided policy advice to senior acquisition managers resulting from changes in laws, regulations, or Administration policies.
  3. I have made recommendations to acquisition managers in the area of federal acquisition that resulted in operational procedural changes.
  4. None of the above


* 25.Which oral communication activities related to procurement have you performed?
  1. Orally presented findings and recommendations to inform procurement activities.
  2. Orally defended recommendations related to procurement activities.
  3. Explained policies and procedures.
  4. Orally advised others to maintain compliance with policies.
  5. None of the above


* 26.Select the statements that describe your experience communicating with individuals involved in the acquisition and/or assistance (grants and cooperative agreements) process.
  1. I have experience communicating orally and in writing with contractors and offerors/applicants (including large and small business, non-profit organizations, and universities) regarding a wide range of pre and post award issues.
  2. I have experience facilitating contractors, assistance recipients, and program personnel through complex acquisitions and/or assistance competitions, or serious performance problems.
  3. I have experience working with small groups to reach consensus on difficult issues.
  4. I have experience working with widely distributed groups with highly divergent interest to resolve or define complicated issues.
  5. I have experience briefing senior officials on unique, innovative acquisition or assistance policies and procedures.
  6. I have experience formulating and drafting acquisition or assistance policy and regulations for implementation across a larger workgroup.
  7. I have experience conducting training briefings for senior acquisition or assistance personnel to improve related practices throughout the agency.
  8. I have experience representing the department authoritatively on selected acquisition or assistance issues internally and externally in high level venues.
  9. None of the above


* 27.Select the statements that describe your experience performing analytical and evaluative activities, studies, or projects.
  1. Applies fact-finding and investigative techniques in resolving issues.
  2. Evaluates comments received on proposed regulations and/or policies to determine whether changes are feasible, enforceable and acceptable in view of program goals.
  3. Uses qualitative and quantitative methods, and other statistical approaches and techniques to assess program effectiveness.
  4. Assists in conducting interviews to obtain information on organizational missions, functions, and procedures.
  5. Works with upper management to define, analyze, and resolve problems with regulations and policy.
  6. None of the Above.


* 28.Choose the statement that best describes your experience researching, analyzing and interpreting policies, procedures, laws, statues and other regulations, particularly as they apply to acquisition and/or assistance.
  1. I have no education, training, or experience in performing this task/competency.
  2. I have had education and training in performing this task/competency, but have not yet performed it on the job.
  3. I have performed this task/competency on the job, with close supervision from a supervisor or senior employee.
  4. I have performed this task/competency as a regular part of a job, independently and usually without review by supervisor, manager or senior employee.
  5. I have supervised performance of this task/competency and/or I have trained others so they can perform this task/competency or others normally consult me as an expert for assistance in performing this task/competency.

        BRANCHED: 1.Please indicate where in your resume this information can be verified (e.g., at which organization were you employed, what was your job title).

       Maximum length of 250 characters.


* 29.Where Did You Hear About Us?
  1. USAID's Website
  2. USAJOBS Website
  3. General Job Information Website
  4. Agency Employee
  5. School Placement Center
  6. Job Fair/Recruitment Event
  7. Development Executive Group
  8. Professional Journal
  9. Newspaper Ad
  10. Other Print Ad
  11. Other (please specify)


30.If you selected "Other" above, please specify.
Maximum length of 250 characters.






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